Hourly Staff Positions

Manhattanville College is seeking an Administrative Assistant. The Administrative Assistant provides Administrative support to the area of Community Engagement, which encompasses both our Residence Life and Student Involvement areas. The position reports to the Assistant Dean of Community Engagement.

Essential Duties and Responsibilities

• Be the first face of the Dean of Students and Community Life offices; responding to all inquiries and connecting students, parents and others to the appropriate person to respond.
• Provide administrative assistance and support for Community Life department, including Residence Life and Campus Life.
• Become knowledgeable and proficient in the data management systems of Community Life. Those applications are The Housing Director, Maxient, and Presence.
• Maintain an organized, professional environment and develop recommendations for procedures and systems to ensure smooth office operations.
• Receive, review and distribute incoming communications including mail, telephone calls and e-mail messages, helping or making referrals as necessary.

• Purchase supplies for the department and monitor distribution of supplies to the office staff.

• Process payment of invoices/credit card expense report/ order office supplies
• Attend administrative meetings, taking minutes and following through with issues raised
• Assist as requested in departmental programming
• Verify and record student service hours, time sheets, or other required forms on a regular basis
• Prepare reports, newsletter, brochures or other communication documents as directed.
• Manage online program calendar and databases
• Advise, monitor, and track academic and service performance of students as requested
• Perform other job-related duties as assigned
• Assist the Dean in the day-to-day administrative functions
• Assist in the scheduling and tracking of all Community Standards cases. Support the staff in the management of the data

Core Competencies/Skills

The successful candidate will demonstrate the following key competencies:

• Positive customer relation skills
• Database and basic computer skills
• Organizational and communication skills

Qualifications

• Bachelor's degree preferred; Associate considered
• Knowledge and understanding of Residence Life, Student Activities, or Student Affairs in general.
• Knowledge of Microsoft Word, Access, Excel, Publisher or other web design software strongly recommended or willingness to be trained
• Excellent interpersonal skills and strong written and oral communication skills
• Exemplary customer satisfaction skills, including dealing effectively with students, parents, and the public, both in person and over the telephone

Anticipated Start Date:

• May 1, 2023

Salary Range:

• $22-$26 per hour

Benefits:

Manhattanville offers an excellent benefits package, including:

• Medical, Dental and Vision Coverage
  • There are monthly employee contributions to these plans (amounts vary depending upon which option is chosen).
• Flexible Spending Accounts
• Health Savings Account (with election of the high deductible health plan)
• Life, Accidental Death and Dismemberment, Long-Term Disability
  • This is fully paid for by the college. Supplemental Life Insurance is also available with an additional cost.
• Employer paid confidential Employee Assistance Program (EAP)

 

Choose one bullet of the following 2:

• Paid Time Off (PTO): FT Administrators accrue 22 vacation days, 3 personal days, and 22 sick days per year (sick days can accumulate to a maximum of 132 paid days or 6 months).
• Generous Paid Time Off (PTO), including vacation, personal days and sick time
• 403(b) Plan through TIAA-CREF
  • College contributes 3.5% of your salary when you contribute 2.5%.
• US Alliance Financial Credit Union Membership (optional)
• Paid Family Leave
• Tuition Remission (for classes at Manhattanville)Tuition Exchange Program (with other colleges/universities)
• Commuter Transit Benefit

For consideration, send cover letter and CV/resume to jobs@mville.edu. 

Manhattanville College is committed to equality of educational opportunity, and is an equal opportunity employer. The College does not discriminate against current or prospective students and employees on the basis of race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for an accommodation or an alternative application process.

 

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The Division of Academic Affairs is seeking a dual-role administrative assistant to support the functions of the Center for Career Development and the Sister Mary T. Clark Center for Religion and Social Justice. Office hours are split between the two offices.  In addition to managing two offices, the position serves as the assistant for two directors and has heavy student interaction. 

Essential Duties and Responsibilities

Responsibilities:

• Provide administrative assistance and support to Sister Mary T. Clark Center for Religion and Social Justice and the Center for Career Development and project support for the staff of the centers
• Serve as point of initial contact for students, parents and employers, community partners, and assist them when utilizing office resources
• Maintain an organized, professional environment and develop recommendations for procedures and systems to ensure smooth office operations

Data Management and Tracking

• Supports the semesterly student enrollment and documentation tracking in 4497 courses, and Ensure tracking and completion of semesterly student evaluations​ for credit bearing internships
• Verify and record student service hours, time sheets, or other required forms on a regular basis
• Advise, monitor, and track academic and service performance of students as requested
• Provides student support in onboarding into Handshake
• Oversees and schedules College Work Study Students, Student Aides, Summer Interns, Volunteers, etc.
• Follow up with students, alumni and employers to gather internship and job data

Administrative Support

• Receive, review and distribute incoming communications including mail, telephone calls and e-mail messages, helping or making referrals as necessary
• Process payment of invoices/credit card expense report/ order office supplies; Assists with arrangements for events, reservations of rooms, event set-ups, food ordering
• Attend administrative meetings, taking minutes and following through with issues raised
• Assist as requested in departmental programming
• Prepare reports, newsletter, flyers, brochures or other communication documents as directed
• Manage online program calendar and databases
• Perform other job-related duties as assigned

Required Qualifications

• Bachelor’s degree preferred; Associate’s considered
• 1-3 years of experience in a business or higher education setting preferred
• Knowledge and comfortability with issues in diversity/inclusion/intersectionality
• Knowledge of Microsoft Word, Access, Excel, Publisher or other web design software strongly recommended or willingness to be trained
• Excellent interpersonal skills and strong written and oral communication skills
• Exemplary customer satisfaction skills, including dealing effectively with students, parents, faculty, employers, college administrators, and the public, both in person and over the telephone

Anticipated Start Date:  As soon as possible

Salary: $40,000-$43,000

For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville College is committed to equality of educational opportunity and is an equal opportunity employer. The College does not discriminate against current or prospective students and employees on the basis of race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at humanresources@mville.edu to ask for an accommodation or an alternative application process.

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Manhattanville College is seeking a Part-Time Laboratory Assistant (17.5 hours per week, 12 months per year). The Laboratory Assistant (LA) coordinates the activities in the Clinical Learning Laboratory. This includes working with the Director of Clinical & Laboratory Education in laboratory scheduling, record keeping, maintenance of equipment and supplies and assisting faculty and students in the use of lab resources. The position reports to the Director of Clinical & Laboratory Education.

 

Essential Duties and Responsibilities

• Fosters the general goals of the school as derived from the mission statement
• Prepares and clears equipment and supplies for nursing skills lab classes
• Prepares and clears equipment in preparation for nursing course competencies
• Communicates with nursing faculty in preparation for skills lab and competency preparations
• Ensures the lab is clean, safe, and organized
• Provides assistance to faculty and students in the use of laboratory resources
• Continually assesses functioning of laboratory equipment and arranges repairs/maintenance with vendors

• Completes calibration of simulators/mannequins prior to skills lab delivery
• Communicates and coordinates with equipment and supply vendors
• Promotes safe lab practices according to OSHA guidelines
• Follows guidelines in handling and disposing of hazardous materials
• Orders supplies to correspond with college laboratory course offerings
• Participates in SNHS meetings and nursing accreditation activities
• Participates in skills lab manual revisions for all nursing courses
• Participates in skills lab preparation meetings for all courses
• Maintains data on student use of nursing skills lab outside of scheduled times (open lab)
• Maintains data on student learning activities offered in the nursing skills lab
• Additional duties as assigned

Core Competencies/Skills

The successful candidate will demonstrate the following key competencies:

• Excellent attention to detail
• Verbal and written communication skills
• Research and analysis skills
• Experience working with lab equipment
• Mathematic and measurement skills
• Knowledge of computer research and analysis programs
• Good teamwork skills
• Ability to keep detailed records

Required Qualifications

• New York State RN License
• Bachelor of Science in Nursing Degree required, Master’s in Nursing  preferred
• Demonstrated ability to coordinate and communicate in a complex organization
• Experience with database management (e.g. equipment and supplies inventory) and general computer skills
• Highly organized with the energy to operate in a fast-paced environment
• Demonstrated ability to multi-task with frequent interruptions
• Knowledge, skill, and experience with simulation
• Current CPR certification
• Experience working with video recording and projections equipment and human patient simulators
• Must be capable of team lifting up to 25 pounds, able to shift, push and pull simulation equipment.

Preferred Qualifications

• Excellent communication skills (written & verbal) to communicate with a variety of persons and groups
• Ability to work effectively with students, faculty, and staff
• Organizational and problem-solving skills with attention to detail
• Evidence of effective communication and interpersonal skills

Salary Range: $35k-$38k

For consideration, send cover letter and CV/resume to jobs@mville.edu. 

Manhattanville College is committed to equality of educational opportunity, and is an equal opportunity employer. The College does not discriminate against current or prospective students and employees on the basis of race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for an accommodation or an alternative application process.

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Manhattanville College is seeking a Patron Services Assistant. The Assistant delivers and promotes in-person Library service to diverse Manhattanville students, faculty, and staff. This position is primarily working evening hours and reports to the Head of Patron Services.

Essential Duties and Responsibilities

• Staff the Library Service Desk
• Deliver Circulation and basic Reference service to members of the Manhattanville community
• With the Head of Patron Services, train and oversee approximately 20 part-time student workers
• Open or close the Library as scheduled
• Plan and run events featuring Library services, collections, and staff
• Collect and report data relating to Library operations
• Collect, compile, and report statistics, including attendance, occupancy, and user satisfaction
• Manage room scheduling requests
• Additional duties as assigned

Core Competencies/Skills

The successful candidate will demonstrate the following key competencies:

• Work collaboratively with Library and College staff to advance strategic goals of the Library and the College

Required Qualifications

• Associates degree or equivalent
• One year of successful experience in an academic library
• Front-line customer service experience
• Excellent oral and written communication skills
• Facility with office automation technologies
• Orientation to detail
• Excellent analytical, organizational, and interpersonal skills.
• Ability to work mostly evening hours
• Ability to work independently

Preferred Qualifications

• Experience with Library Circulation and Reserves functions
• Successful supervisory experience
• Experience using the OCLC WMS Library Services platform and Springshare CMS product suite

Physical Demands/Other Requirements

This position requires persons to:

• Ability to move and/or lift materials up to 25 pounds
• Regularly required to stand, walk, bend, kneel, reach, climb, balance, and sit.

Anticipated Start Date: May, 2023

Salary: $44,000 - $48,000 annually 

For consideration, send cover letter and CV/resume to jobs@mville.edu. 

Manhattanville College is committed to equality of educational opportunity, and is an equal opportunity employer. The College does not discriminate against current or prospective students and employees on the basis of race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for an accommodation or an alternative application process.

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