Welcome to the Office of the Registrar
The Registrar's Office has the responsibility to maintain timely and accurate records of the academic progress of all students while upholding the privacy and security of those records. As the official Office of Records for students at Manhattanville, the Registrar's Office has an important mission in the operation of the College. Most importantly, the office provides service to students, faculty, and staff first among its priorities, recognizing these persons as the office's primary constituency.
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Please select a section below to find the information specific to your needs. We are here to assist you with:
Registration processes for new, continuing, and returning students
ServiceHub and the Student Planning online student system
Release of transcripts and verification of enrollment
Grade collection, posting of incomplete grades, and letter grade changes
- Processing student record data changes
Scheduling of many academic facilities
- Transfer credit evaluation and processing for transfer and returning students
Change of Legal Name
College faculty and employees must update their personal records with the Human Resources Office using the HR Personal Data Change form.
Legal name change requests for students must be submitted in writing using the Change of Legal Name Form. Legal name change must be accompanied by supporting documentation. Original documents are necessary for verification purposes.
Note: If you are receiving any form of financial aid, you must notify the Financial Aid Office of a legal name change. Failure to do so will result in a loss of aid eligibility.
Change of Personal Information or Chosen Name
Students may now update their personal information directly in Self-Service: no more paper forms!
You can find step-by-step instructions here on how you can change your:
- chosen name
- mailing address
- secondary email address
- phone numbers
Once an update is made to a student's chosen name, systems will be updated with that name (please allow 24 hours for systems to update). This includes: Student Planning, Blackboard, Adirondack, Handshake, etc.
To change your Manhattanville email address after making a name change or entering your chosen name, please submit an IT helpdesk ticket (details can be found in the step-by-step instructions linked above).
Change of Social Security Number
To change your social security number or add a social security number to your College record, an original Social Security card and valid photo identification must be presented to the Registrar's Office staff. Copies, faxes, and emails will not be accepted.
Classroom locations are assigned by the Registrar's Office before each term and are displayed in ServiceHub/Student Planning. Please be aware that classroom locations are subject to change. Always check ServiceHub for up-to-the-minute room assignments.
Classroom locations are published by the following approximate dates:
- Summer and Fall: April 1
- Winter and Spring: November 1
Classroom Change Requests
Instructors may request to have their classroom assignment changed, however this request must be made in writing. A request form is no longer required. Please email firstname.lastname@example.org with the details of your request, including the course number and the reason the current classroom assignment is insufficient. Classroom changes will be processed based on the current enrollment of a course and are subject to availability. We will make every effort to honor your request, but submission of a request does not guarantee that an alternative space will be available.
All reservations for meetings and events must be booked using Astra Schedule, at least 72 hours in advance. If you do not have an Ad Astra account, log in with your Mville username and password, then email the OneStop Office for your account to be provisioned. Instructions for making a reservation are available here.
Note: Astra Schedule may not be used to change the classroom assigned to your course. It is only to be used for ad hoc meetings and events.
Undergraduate students may declare or change their academic programs (i.e. majors and minors) or change their academic advisors using the appropriate form available from the Registrar's Office Forms Library.
All matriculated undergraduate students must declare their major(s) and minor(s) by completing the Change of Program form and submitting it to the Registrar's Office (see exceptions below for undergraduate education). The form must be signed by the appropriate division chair, by the new advisor, and by the student. Forms without all required signatures will be deemed incomplete and will not be accepted. Students may declare majors or minors at any time after entry to the college, but no later than the declaration deadline during their sophomore year. Declaration deadlines for each term are published on the Academic Calendar. Students who do not meet the Spring sophomore declaration deadline will receive a registration hold.
New first year students are assigned an Undeclared program and an academic advisor from the Office of Academic Advising. They will continue with their primary advisor until the second semester of their sophomore year, when they will transition to a faculty advisor within the division of their major. Students may declare majors or minors at any time after entry to the College, but no later than the declaration deadline during the sophomore year. Students who declare a major prior to that deadline will continue to be advised by their primary advisor from the Office of Academic Advising, but they will also be assigned a faculty co-advisor for the major. Students with multiple majors will be assigned a major advisor in each division.
Transfer students entering the College with advanced standing, having earned transfer credit, are advised to speak with an advisor and declare a major as early as possible. This will allow transfer students to accurately assess their intended date of graduation and focus on a program of study.
Prospective Education Majors and Art Education Minors: Please do not use the declaration form. You must formally apply to the School of Education and be accepted into an undergraduate education area. See the School of Education's undergraduate advisor for an application. Once you are accepted, your undergraduate education area will be assigned to you by the Registrar's Office.
Note: A change from one degree program to another may extend your graduation date. Students are strongly encouraged to consult with their advisor to gauge the requirements of a new major before proceeding.
Completed forms must be submitted to the Registrar's Office (Reid Castle 3rd Floor) and will be processed within 3-5 business days.
All degree requirements must be completed and degrees must be conferred before a diploma can be released. Diplomas are available approximately 3-6 weeks after degrees are conferred. Graduates will be contacted via Mville email with additional information regarding diplomas. Diplomas will not be released to students with active holds from Student Accounts, Financial Aid, or other campus offices.
Diploma Pick Up by Third Parties
A Manhattanville diploma is a valuable document. To grant someone else permission to pick up your diploma by proxy, we require a written release consent ("proxy letter") from the student. Please submit a proxy letter, prepared by you, identifying the person by FULL NAME who will be receiving your diploma, your student ID number, your maiden name or name used while in attendance (if applicable), your graduation year, and a copy of your current photo ID (Mville ID, current driver's license, passport, etc.). Sign the letter with your full penned signature. Proxy letters with signatures may be faxed or emailed as scanned attachments. Emails or faxes of proxy letters without penned signatures will not be accepted!
Diploma Mailing to Domestic and International Recipients
To ensure that a mailed diploma reaches its proper owner, the College requires confirmation of address.
- Domestic Delivery: Diplomas will be sent within the United States via USPS using standard First Class Mail. Only postage costs for standard domestic delivery of a diploma are covered by the College.
- Express Domestic and Overseas Delivery: All costs for express mail service or courier services to international locations (regardless of carrier) will be the responsibility of the diploma recipient. Parties must make prior arrangements with a carrier, arrange payment, and then provide the Registrar's Office with a mailing label and package pickup instructions. Diplomas are placed in a cardboard envelope for protection. Contact the Registrar's Office for further details.
Replacement diplomas are available for those that have been lost or destroyed at a charge of $35. Please allow 6 to 8 weeks for processing. The $35 charge covers the replacement diploma cost and standard domestic mailing only. International mailing costs are additional and must be arranged by the diploma requester. Please submit the request form to the Registrar's Office. The diploma reorder fee is to be made payable to Manhattanville College. You will be contacted when the replacement diploma is ready.
International institutions that receive diplomas and official transcripts issued by Manhattanville College may require certification using an "apostille." The apostille is an internationally recognized document certification process, developed so official documents may be reliably shared and certified across international boundaries. The apostille's legal and procedural foundations were established by the Hague Convention of 1961. In New York, the Apostille of the Hague process is managed by the New York Department of State. Students and alumni must work with the Manhattanville College Registrar's Office to obtain a notarized copy of their diploma and/or transcript, then make their own arrangements with the Westchester County Clerk and the New York Department of State to complete the apostille authentication process. Third party apostille processors may also be retained for a fee.
Apostilles cannot be processed on a walk-in basis. Please allow up to 10 business days before documents are ready for pickup or mailing back to you (domestic mail only). Click here for apostille instructions.
- Academic Calendars
- Academic Catalogs
- Class Cancellations
- Classroom Assignments and Reservations: See Section Above
- Curriculum Management | User Guide
- Master Scheduling Grid
- Registrar's Office Forms Library
- Self-Service Password Utility
The complete academic record of every current and former student of Manhattanville College is maintained by the Registrar's Office. In compliance with the Family Educational Rights and Privacy Act (FERPA), Academic information is generally only released after receiving written or electronic authorization from the student.
Learn more about FERPA for Students and Parents
Unless instructed otherwise, final exams will be administered during the final week of classes as detailed on the Academic Calendar.
On occasion, classes requiring longer exam sessions will be scheduled on Wednesday of that week. Students required to take these exams will be notified by their instructors of such exams and when/where those exams will take place. Any potential conflicts should be discussed with the instructor of the course.
Manhattanville's grading system uses standard letter grades. Each letter grade is assigned a numeric grade point value to allow computation of a student's Grade Point Average (GPA). See the Academic Catalog for a complete description of grading policy and a grade glossary.
Some courses may be taken on a Pass/Fail or Audit basis. Courses that satisfy a requirement for a major, a minor, first year seminar, or a general education requirement may not be audited or taken as pass/fail. A maximum of four (4) credits per semester may be taken pass/fail. Students must declare the pass/fail option for a course no later than the last day of Add/Drop for the term. Registering for classes as an auditor automatically assigns an AU grade to all courses taken.
Withdrawal from a course is reflected as a W grade (student-initiated action) or a WA grade (administrative action). W and WA grades are non-punitive (do not affect the GPA). Students must obtain the appropriate signatures before withdrawal requests will be processed. In cases of academic dishonesty and other sanctions, the WF grade (withdrawn failing) may appear as part of a larger College sanction.
Incomplete grades will appear as GD or "Grade Deferred" on the student's record, and are awarded for special extenuating circumstances only, with the approval of the appropriate academic Dean and the course instructor using the Incomplete Grade Contract. Incomplete requests must be finalized by the last day of classes for the semester within which they apply. Forms are available as follows:
- Undergraduates: Visit the Academic Advising Office in Brownson Hall to obtain a form and begin the process.
- Graduate and Doctoral Students: Visit the appropriate School office to obtain a form and begin the process.
Final Grade Availability
Instructors will submit student grades securely using ServiceHub. Final grades are available to all students for viewing through their ServiceHub accounts after the Registrar's Office verifies grade submissions. Grades are generally available for viewing several days after term has ended. Additional grades become available after a term's faculty grading deadline date has passed (as published in the Academic Calendar).
Note to Faculty: Final grades must be submitted using the web grading link in your ServiceHub account. The Registrar's Office communicates the web grading entry dates and deadlines near the end of each semester. Grades submitted outside of ServiceHub will not be accepted.
Visit Manhattanville's Commencement site for commencement and baccalaureate information.
Students may be certified as meeting graduation requirements for a degree at three points within the academic year. Check the Academic Calendar for exact dates.
- In late January, after completion of degree requirements in the Fall or Winter term.
- In late May, after completion of degree requirements in the Spring term.
- This is also when the yearly College Commencement is held.
- In late August, after completion of degree requirements in the Summer term.
For complete details regarding Manhattanville’s Commencement Policy, please check the College Catalog.
All students expecting to graduate during the 2022-23 Academic Year must electronically submit an Application for Graduation through ServiceHub. Deadlines are as follows:
- January 2023 Graduates: Monday, November 21, 2022
- May/August 2022 graduates: Monday, February 20, 2023
Details on submitting the Application for Graduation may be found here.
Office of the Registraronestop@mville.edu
914.323.5337Reid Castle 3rd Floor