Student Employment

Manhattanville student employees gain resume-building work experience, grow their interpersonal skills, and develop an excellent work ethic as they provide important services throughout the school community.

 

Student Employment Information, Resources, and Procedures

 

STUDENTS

What is Federal Work-Study (FWS)?
Federal Work-Study (FWS) is a financial award that allows a student with demonstrated need to earn a portion of his/her educational expenses by working in a position on or off-campus.

How do I find out if I am qualified for Federal Work-Study?
Students may inquire with the Office of Financial Aid for eligibility. Please contact 914.323.3194 or studentemployment@mville.edu

What is Off-Campus Federal Work-Study?
Students who are awarded FWS may be employed at approved off-campus sites with not-for-profit organizations or public agencies, and the work performed must be in the public interest.  Positions may include elementary school tutors, recreation leaders, and library assistants. 

How do I apply for On-/Off-Campus Federal Work-Study Jobs?
Students may visit Handshake to search for potential work sites. Students may also inquire at individual campus departments about available positions. 

If I qualify for Federal Work-Study am I guaranteed a job?
No. Students who are interested in a Federal Work-Study position must apply to each individual campus department.  The department supervisor will schedule interviews for the applicants whose qualifications and work schedule meet the department's needs and make the hiring decision.

How many hours a week can I work?
The number of work hours is determined by department needs, up to a maximum of 20 hours per week when classes are in session and 29 hours per week during the summer and University breaks.​​​

What is the pay rate for student jobs?
The New York State minimum wage for 2025 is $16.50 per hour. 

Can I work on campus if I do not qualify for Federal Work-Study?
Yes, limited non-FWS positions are available. Students who do not qualify for FWS may apply for these positions.

Who can I talk to if I have additional questions about FWS and campus employment?

You may reach out to the OneStop office at OneStop@mville.edu or Student Employment at studentemployment@mville.edu

SUPERVISORS

Who is eligible for student employment?
Any undergraduate or graduate student at Manhattanville University who is enrolled at least half-time and is eligible to work in the United States is eligible for on-campus student employment. 

How many hours are students permitted to work?
Students may work up to a maximum of 20 hours per week total from all campus jobs when classes are in session and up to 29 hours per week during academic breaks and the summer.  Actual hours are determined based on the hiring department’s needs/budget and the student’s availability.

Can a student have more than one job?
Students may have up to two jobs. However, students may not exceed the work hour allowances listed above.

I already know who I want to hire, do I need to post the position?
Yes, all student hires must be processed through mville.joinhandshake.com. 

I’ve hired a student, what are the next steps?
Before students can begin working, they are required to complete the federally mandated I-9 Employment Eligibility Verification form and payroll forms (Form W-4 Form and IT-2104 Form). DO NOT allow the student to start working until you receive the ‘Employment Authorization’ confirmation email from Student Employment.

Who do I contact for assistance with Handshake?
Contact the Center for Career Development at 914.323.1460 or Careers@mville.edu.

My student missed the Self-Service Time submission deadline, what do I do?

Students can access a paper timesheet in the Handshake Career Center. The completed form must be signed by the supervisor and delivered to the Payroll Office, O'Byrne Chapel, ELI Corridor 8B.

A mistake was made on a previous Self-Service time submission, how do I correct it?
Contact the Payroll Office for instructions. Do not record work hours from a previous pay period on Self-Service.
914.323.7171 | Payroll@mville.edu     

Can I hire a student who has graduated?
Students who have graduated are not eligible for student employment positions.  Departments may submit requests to hire graduated students via a temporary, staff assignment through the Office of Human Resources if such a budget line is available in the department.   
914.323.7202

Students are required to complete and submit various forms to be authorized before they can begin a work assignment.

All New Hires Must Complete

 Completed EVERY YEAR Completed EVERY SEMESTER

1. W-4 Form

2. IT-2104 Form

3. I-9 Form

1. Student Worker Agreement (Handshake)

 

1. a PDF or JPEG copy of your CURRENT Class Schedule (Handshake)

2. Hiring Addendum (Handshake)

3. Confidentiality Agreement  (Handshake)

 

All new hire paperwork must be received by Human Resources one week prior to the timesheet due date. Late submissions will be processed the following pay period according to the Student Payroll Schedule.

  1. New hires must complete all forms listed above and present acceptable, original document(s) to establish identity and employment eligibility.  Students should be prepared to present proper documentation of their eligibility to work and earn a paycheck in the U.S. 

A full list of documents can be found on the Acceptable Document List from the U.S. Department of Homeland Security.  

  1. Once all forms are received by Human Resources and the student has uploaded the required documents to Handshake, the student and the supervisor will receive a Work Authorization Notice with a start date. The length of this authorization process will vary depending on the length of time each student takes to submit all the required paperwork. The student cannot begin working until this communication has been received!

The following instructions are intended for students who have NEVER been hired for an on-campus job at Manhattanville before.

Please follow each step, and read through the instructions carefully. 

STEP 1: SEARCH FOR CAMPUS JOBS

Logging In

STEP 2: ACTIVATE YOUR ACCOUNT

  • Complete your user profile
  • Upload your resume

STEP 3: SEARCH FOR JOBS

  • On your home page click [Jobs] on the top menu bar.
  • Click [On-Camus] to filter your results

STEP 4: APPLY

  • Select positions of interest
  • Select the green [Apply] button

PART II - UPON HIRE - COMPLETE THE STUDENT EMPLOYMENT EXPERIENCE FORM

Once hired, all students must submit a Student Employment Experience online form via Handshake.  

To start the process: Log-In to your Handshake account: www.mville.joinhandshake.com

1. Go to [Career Center] tab at the top of your screen

2. Select [Experiences]

3. Select [Submit an Experience] on the top left of your screen

4. Follow the instructions listed

  • For Experience type, select [Student Employment within the CURRENT academic year]

  • For Term, select [Correct academic term Student Employment]

  • For Employer, enter [Manhattanville University On-Campus Employment]

  • For Address, enter your permanent home address

5. Fill out the necessary information, click [Submit]

THEN, DOWNLOAD THE FOLLOWING FORMS & ATTACH COMPLETED COPIES TO YOUR EXPERIENCE SUBMISSION

  • Download the following forms to your computer (1) Hiring Addendum, (2) Student Confidentiality Agreement, (3) Student Worker Agreement. Also download a copy of your CURRENT Semester Schedule. 
    • These forms are located in [Career Center --> Resources --> On-campus Employment Paperwork]
  • Once the forms are downloaded to your laptop or device, complete the necessary information
  • Save the completed forms
  • Go back to [Career Center] tab, select [Experiences] and select your submitted Experience
  • Attach each form to your [Experience] – using BLUE button on the left side of your screen.
  • Also attach a PDF or JPEG copy of your CURRENT Semester Class Schedule from ServiceHub.

NEWHIRES MUST COMPLETE TAX FORMS & EMPLOYMENT AUTHORIZATION

IMPORTANT: Schedule an appointment with the Project Manager of HR and Student Employment. New Hires must present original ID documents for the I-9 Form. All documents must be original and NOT copies.

International students who do not yet have a Social Security Card will also need to report to the Student Employment Coordinator to fill out additional paperwork.

SUPERVISOR APPROVAL

Once you submit your Experience and attach the necessary documents, the Project Manager for Student Employment will forward your Experience to your Supervisor, who will be able to view and approve your job. If you are missing anything, or if we require further information, we will reach out to you.

FINAL APPROVAL

After your Supervisor approves your Experience, the Project Manager for Student Employment will review your submission one final time to ensure all forms are in order. UNDER NO CIRCUMSTANCES are you to begin working without first receiving your Work Authorization Notice, a written confirmation from Human Resources that you have been approved to work.

The following instructions are for students who have been hired for a campus job, and HAVE worked at Manhattanville in a previous semester.

SEARCH FOR JOBS

  • On your Handshake home page click [Jobs] on the top menu bar.
  • Click [On-Camus] to filter your results

APPLY

  • Select positions of interest
  • Select the green [Apply] button

UPON HIRE - COMPLETE THE STUDENT EMPLOYMENT EXPERIENCE FORM

Once hired, all students must submit a Student Employment Experience online form via Handshake.  

1. Go to [Career Center] tab at the top of your screen

2. Select [Experiences]

3. Select [Submit an Experience] on the top left of your screen

4. Follow the instructions listed

  • For Experience type, select [Student Employment within the CURRENT academic year]

  • For Term, select [Correct academic term Student Employment]

  • For Employer, enter [Manhattanville University On-Campus Employment]

  • For Address, enter your permanent home address

5. Fill out the necessary information, click [Submit]

THEN, DOWNLOAD THE FOLLOWING FORMS & ATTACH COMPLETED COPIES TO YOUR EXPERIENCE SUBMISSION

  • Download the following forms to your computer (1) Hiring Addendum, (2) Student Confidentiality Agreement, (3) Student Worker Agreement. Also download a copy of your CURRENT Semester Schedule. 
    • These forms are located in [Career Center --> Resources --> On-campus Employment Paperwork]
  • Once the forms are downloaded to your laptop or device, complete the necessary information
  • Save the completed forms
  • Go back to [Career Center] tab, select [Experiences] and select your submitted Experience
  • Attach each form to your [Experience] – using BLUE button on the left side of your screen.
  • Also attach a PDF or JPEG copy of your CURRENT Semester Class Schedule from ServiceHub.

SUPERVISOR APPROVAL

Once you submit your Experience and attach the necessary documents, the Project Manager for Student Employment will forward your Experience to your Supervisor, who will be able to view and approve your job. If you are missing anything, or if we require further information, we will reach out to you.

FINAL APPROVAL

After your Supervisor approves your Experience, the Project Manager for Student Employment will review your submission one final time to ensure all forms are in order. UNDER NO CIRCUMSTANCES are you to begin working without first receiving your Work Authorization Notice, a written confirmation from Human Resources that you have been approved to work.

1) Log into ServiceHub

2) Select [Employee]

3) Select [Time Entry]

4) Select the current Biweekly Pay Period

Week #1 of the biweekly pay period will display on this page.  You will see an online timesheet for each job title under Week #1 if you have multiple hourly jobs. 

5) Working with one job at a time, enter your “Time-in” and “Time-out” for each day you work and click the [Submit for Approval] tab for Week #1

  • To add additional time in one day, for example to log your lunch period, select the (+) at the bottom of the day of the week
  • Note a break of at least 30 minutes is required after working 6 hours. 
  • If you only work one week of the biweekly pay period, you must still submit the timesheet with ZERO hours for the week you do not work. Failure to do so, will result in an "Unsubmitted" Timecard 

6) After your Time Entries for all your campus jobs are completed and submitted for Week #1, click the [>] icon to view the next page for Week #2

7) Repeat instruction #5:  Enter your “Time-in” and “Time-out” for each day you work and click the [Submit for Approval] tab for each job for Week #2. Reminder: click the (+) to log time back in after lunch hour

IMPORTANT NOTES: 

  • If you discover you made an error AFTER you submitted your time entries but BEFORE your supervisor has approved your time, click [UNSUBMIT] and correct the error or contact your supervisor
  • Students with NON-HOURLY campus jobs do not have to submit time entries in Service Hub. (Example: Winter Resident Assistants)

Paper Timesheet

2025 Payroll Schedule

Important Notes

TIME SUBMISSIONS are due every other MONDAY on the dates indicated above unless otherwise noted. 

STUDENTS:  Time submission must be submitted and signed electronically via ServiceHub no later than 10:00 AM every other Monday, unless holiday weekend. 

SUPERVISORS:  Your students’ time submissions must be reviewed via ServiceHub no later than 2:00 PM every other Monday, unless holiday weekend.

LATE TIME SUBMISSIONS:  Paper timesheets are meant to be the exception, rather than the rule! Work hours outside the pay period cannot be entered on ServiceHub.  Any student who misses the electronic time submission deadline may submit paper timesheets to the Payroll Office.  These timesheets will be processed only if time permits.  Otherwise, they will be held for the next pay cycle. 

NOTE:  NON-COMPLIANCE OF TIME SUBMISSION GUIDELINES IS GROUNDS FOR EMPLOYMENT TERMINATION. 

MEAL BREAKS:  Students who work more than 6 hours are required by New York State law to take an unpaid meal break of at least one-half (1/2) hour.  This will be automatically deducted if not documented.

Students will not be paid for holidays or emergency closings unless they work.  Students who work will be paid at the regular pay rate.

 

 

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