Administrative and Staff Positions

Job Title:  Budget Director                                                     

Department:  Finance

Reports to: Vice President of Finance and Operations    

Effective Date: 6/10/24

# of Direct Reports: 1                                                             

# of People Supported: 1 (VP Finance)

Job Description:

The Finance Office at Manhattanville University is seeking a full-time Budget Director to work with the entire University to prepare the annual operating and capital budgets based on assumptions approved by the President, Vice President for Finance & Operations, and Board of Trustees.

Supervisory Responsibilities:

• Supervise the Executive Assistant in finance.
• Manage the duties of the Executive Assistant.

Duties/Responsibilities:

• Prepare and continuously monitor the University's progress in achieving the approved budget, identify variances, and provide timely reports to management and department administrators.
• Coordinate budget-related activities with departments to provide accurate and timely forecasts of financial results.
• Prepare monthly financial statements for the Finance Committee, in cooperation with the VP of Finance & Operations and Finance Department staff
• Adjust individual department budgets, when requested, in order to accurately depict the yearly financial plan
• Collaborate with the Advisory Budget Committee to provide information and counsel on various topics
• Become the point of contact on issues such as; establishing account access, budget manager roles, as well as budget approval questions
• Train budget managers on the budget process and budget tools, as developed in cooperation with the Controller and VP of Finance & Operations.
• Assist department administrators in monitoring their budgets.
• Provide schedules and documentation for year-end financial statements and audit thereof, as needed
• Prepare information for financial statement footnotes, as needed
• Review contracts and invoices for their impact on the budget so forecasts of financial results are as accurate as possible and to be sure accounting treatment is correct.
• Review employment requisitions to be sure they are in conformity with the approved budget.
• Prepare ad hoc analyses and reports.
• Additional duties as assigned from time to time.

Required Skills/Abilities:

• Must have strong analytical skills.
• Must have excellent oral and written communication skills.
• Must have the ability to collaborate seamlessly with community members at various levels; including Vice Presidents and Deans.

Qualifications:

Education:

• BS degree in Accounting or Finance;
• Master’s degree preferred.

Experience:

• 5 years’ experience in medium to large accounting environment.
• Higher education accounting experience is strongly preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Salary:

This exempt position has an annual salary range of $120,000- $125,000.00.

Hours Expectation:

Full-time, 35 hours per week

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Job Title:  Clinical Education Manager    

Department: Nursing

Reports to: Associate Dean, Nursing       

Effective Date: 7/1/24

# of Direct Reports: 2   

# of People Supported: 0

Job Description:

The Clinical Education Manager of the Undergraduate Nursing Program is responsible for overseeing and coordinating clinical aspects of the nursing program. This role involves managing and optimizing clinical operations, ensuring compliance with regulatory standards, fostering a positive learning environment, and collaborating with various stakeholders to enhance the overall effectiveness of the clinical education. Travel to clinical partners annually to evaluate the program, students, faculty, and alumni. The Clinical Education Manager plays a critical role in shaping the clinical education experiences of nursing students, contributing to the success and future expansion of the nursing program.

Duties/Responsibilities:

1. Clinical Oversight:
• Supervise and coordinate clinical activities with clinical team, ensuring alignment with American Association of Collegiate Nursing Education baccalaureate standards, program goals and objectives and curriculum requirements.
• Develop, implement, and evaluate clinical policies and procedures to maintain high standards of care and student learning experiences.
2. Program Coordination:
• Collaborate with academic staff to integrate clinical experiences into the nursing curriculum.
• Coordinate clinical placements, ensuring students have diverse and appropriate learning opportunities in various healthcare settings.
3. Quality Assurance:
• Monitor and assess the quality of clinical education, evaluation of clinical sites, preceptors, and student performance to ensure compliance with program standards.
4. Regulatory Compliance:
• Stay abreast of nursing education regulations and accreditation standards.
• Ensure the nursing program complies with regulatory requirements, submitting necessary reports and documentation.
5. Staff Management:
• Recruit, train, and supervise adjunct clinical instructors, ensuring they are equipped to provide high-quality education and support to students.
• Foster a positive and collaborative work environment within the clinical team.
6. Data Management and Reporting:
• Maintain accurate records of clinical placements, and other relevant data.
• Generate reports to assess program outcomes and effectiveness.
7. Budget Contribution:
• Participate in budget development and manage resources efficiently.
• Identify cost-effective solutions for clinical education activities.

Required Skills/Abilities:

• Excellent communication and interpersonal skills, with the ability to collaborate effectively with faculty, students, and stakeholders.
• Knowledge of simulation technology and equipment, including proficiency in simulation software applications.
• Familiarity with CCNE accreditation standards and NYSED regulatory requirements for nursing education programs.
• Commitment to ongoing professional development and continuous improvement in nursing education practices.

• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software

Qualifications:

Education: Masters in nursing

Experience:

• Current licensure as a registered nurse (RN) in New York.
• Master's degree in Nursing or a related field (Doctorate preferred).
• Extensive clinical experience, with a focus on education and leadership.
• Previous management or supervisory experience in a healthcare or educational setting.
• Knowledge of nursing education regulations and accreditation standards.
• Strong organizational, communication, and interpersonal skills.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift to 15 pounds at times.

Salary:

The hourly rate for this position is $19.2308/hour. 

Hours Expectation:

Part-time, 20 hours per week

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

 

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Job Title:  Director or Laboratory and Simulation                           Department: Nursing

Reports to: Associate Dean, Nursing                                                 Effective Date: 6/3/24

# of Direct Reports: 2                                                                            # of People Supported: 0

Job Description:

The Clinical Education Manager of the Undergraduate Nursing Program is responsible for overseeing and coordinating clinical aspects of the nursing program. This role involves managing and optimizing clinical operations, ensuring compliance with regulatory standards, fostering a positive learning environment, and collaborating with various stakeholders to enhance the overall effectiveness of the clinical education. Travel to clinical partners annually to evaluate the program, students, faculty and alumni. The Clinical Education Manager plays a critical role in shaping the clinical education experiences of nursing students, contributing to the success and future expansion of the nursing program. This position comes with a faculty rank and 9 teaching credits

Duties/Responsibilities:

1. Curriculum Development: Collaborate with nursing faculty and curriculum committee to integrate simulation-based learning experiences into the nursing curriculum. Ensure alignment with program objectives, accreditation standards, and industry best practices.

1. Simulation Program Management: Oversee the day-to-day operations of the nursing simulation laboratory, including scheduling, maintenance of equipment and supplies, and adherence to safety protocols.
2. Faculty Support and Training: Provide guidance and support to nursing faculty in the development and delivery of simulation scenarios. Conduct training sessions to enhance faculty competency in simulation pedagogy and technology.
3. Scenario Development: Design and develop realistic simulation scenarios that reflect clinical practice settings and patient populations encountered in nursing. Ensure scenarios address various levels of learner proficiency and promote critical thinking and clinical decision-making skills.
4. Assessment and Evaluation: Develop assessment tools and criteria for evaluating student performance in simulation-based learning activities. Collect and analyze data to assess the effectiveness of simulation experiences and make recommendations for improvement.
5. Innovation: Stay abreast of advancements in simulation technology and pedagogy.
6. Interprofessional Collaboration: Foster partnerships with other healthcare disciplines to facilitate interprofessional simulation experiences. Coordinate joint simulation activities to promote teamwork and communication skills among healthcare professionals.
7. Budget Management: Develop and manage the budget for the nursing simulation laboratory, including expenditures for equipment, supplies, and maintenance. Seek grant funding and other sources of financial support as needed.

Required Skills/Abilities:

Examples:

• Excellent communication and interpersonal skills, with the ability to collaborate effectively with faculty, students, and stakeholders.
• Knowledge of simulation technology and equipment, including proficiency in simulation software applications.
• Familiarity with CCNE accreditation standards and NYSED regulatory requirements for nursing education programs.
• Commitment to ongoing professional development and continuous improvement in nursing education practices.

• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software

Qualifications:

Education: Master’s in nursing, Doctorate preferred in nursing or related field

Experience:

• Current licensure as a registered nurse (RN) in New York.
• Certificate in Clinical Simulation, CHSE preferred
• Demonstrated experience in nursing education, with a focus on simulation-based learning.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift to 15 pounds at times.

Salary:

The annual salary for this position is $90,000

Hours Expectation:

Full-time, 35 hours per week

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply: For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Job Title:  Executive Assistant (or Special Assistant)       

Department: Provost’s Office

Reports to: Vice President and Provost                             

Effective Date: 6/27/24

# of Direct Reports:  0     

# of People Supported: 1

Job Description:

The Office of the Provost at Manhattanville University is seeking an Executive Assistant (EA). This position is responsible for high level administrative and decision-making support to the Provost. The EA must be able to multi-task, organize, prioritize, schedule, and think strategically in a demanding and fast-paced environment. Confidentiality and discretion are paramount. 

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• The EA provides support by acting as the first point of contact and troubleshooting as issues arise; this position is the primary interface for administrative functions of the Office of the Provost with faculty, as well as other internal and external constituents.  

• Under the Provost’s direction, this position manages administrative tasks and issues related to: 

• Annual full-time faculty continuing appointment letter preparation, distribution, and inquiries;  
• New full-time faculty offer letters preparation, distribution, and inquiries; 
• Stipend, overload, course development, faculty travel administration; 
• Track and maintain accurate University-wide faculty roster and other documents; 
• Annual research grant administration and tracking; and  
• Electronic filing and tracking of all documents and transmissions from the Office of the Provost, Human Resources, and other departments.  

• Manage status process for full-time faculty: 

• Read and understand Faculty By-Laws and impact on administrative functions of the Office of the Provost  
• Collaborate with Faculty Committee on Status to provide faculty-wide notices for Committee reviews including third-year, tenure, elective promotion, and sabbatical.  
• Under the direction of the Provost and the Chair of the Committee produce documents for Committee recommendations, Provost, and Board of Trustees decisions.  
• Maintain spreadsheets tracking tenure and promotion.  
• Create and maintain electronic filing systems for Faculty Committee on Status and copies to Academic Affairs shared drive.  

• Calendaring for Provost: Performs daily administrative operations of the Provost's calendar; prioritize workflow, establish files, assemble information for the Provost, and: 

• Manage direct report regular meetings; 
• Manage internal engagements, committee meetings, pop-up meetings, with an understanding of the of strategic use of Provost’s limited time; and 
• Provide timely preparation of documents for future meetings and daily cross-check of information flow. 

• Manage and coordinate the Provost’s travel. 

• Serves as the first point of contact of the Office of the Provost; manage calls (including with parents, students, and external constituents) 

• Provides support and works with other members of the University staff to provide proactive solutions 

• Provides support for the Provost’s faculty budget; specifically travel pre-approval process, tracking and reimbursements 

• Provide support for general budget and accounting inquiries that include invoices, check requisitions, and purchase requisitions, including: 

• Maintain an overview of budgets for Academic Affairs and Student Affairs and 
• Advise the Provost of discrepancies and provide budget transfer solutions  

• Manages faculty meeting calendar posted annually 

• Produce First Friday Faculty Newsletter (eight issues) for internal publication 

• Assist in the preparation of special projects, reports, or presentations as requested by the Provost 

• As directed by the Provost, assist with meeting minutes and other special projects for Board of Trustee meetings 

• Identify and develop systems to facilitate the smooth functioning of the Provost's Office 

• Serve on the Commencement Committee responsible for faculty outreach and attendance tracking faculty, serve as commencement volunteer for both ceremonies as point person for faculty or student procession, other additional duties as needed 

• Serve on the Valiant Awards Committee responsible for tracking all graduating senior student awards information, certificates and monetary prizes 

• Event manager for initiatives as directed by the Provost 

• Perform other related duties that may be assigned 

Required Skills/Abilities:

• Exceptional communication and writing skills 

• Demonstrated ability to set priorities, work with diplomacy and efficiency in a highly pressured environment 

• Excellent organizational ability 

• Ability to meet deadlines and relate to all levels of personnel 

• Diplomacy, tact, discretion, and excellent interpersonal skills 

• Detail-orientated approach, excellent working knowledge of Microsoft Office Suite, especially Excel, Word, publisher, and PowerPoint.  

• Some familiarity with Colleague and/or Brightspace.  

• Willingness and ability to learn new applications as necessary. 

• Ability to manage both planned and unplanned events and the nimbleness necessary to deal with unforeseen circumstances while maintaining a positive and flexible professional demeanor

Qualifications:

Education: Bachelor’s Degree

Experience:

• At least three years of office and administrative experience required.
• Experience in higher education preferred.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Salary:

This exempt position has an annual salary of $63,000-$70,000.00.

Hours Expectation:

Full-time, 35 hours per week

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Under the supervision of the Director of Field Placement and Certification, the role of the University Field Supervisor (CFS) is vital in the development of a high quality student/supervised teaching program.

Serving as liaison between Manhattanville University and placement schools, the University Field Supervisor will observe, evaluate and confer with each student/supervised teacher assigned (and cooperating teacher, if applicable) through the following responsibilities, knowledge, skills and abilities:

• A minimum of 5 years of successful classroom teaching.
• Highly skilled professional background in education; Supervision experience of classroom teaching a plus.
• Excellent interpersonal, time management, written and verbal communication skills.
• Guiding the student/supervised teacher in the process necessary to submit their Teacher Candidate Assessment Portfolios (TCAP).
• Making at least four (4) supervisory visits to each assigned student/supervised teacher. The number of site visits is a function of the educational needs of the student teacher; four (4) visits should be seen as a minimum, not as a norm.
• Communication with seminar professors who conduct weekly integrating seminars which are a vital part of the Manhattanville University Education Program. These weekly seminars provide theory, teaching strategies, background curriculum, materials, resources, self-reflection and self-analysis to the student/supervised teacher. They are designed to help student/supervised teachers approach their field experiences with better understanding of educational issues, methods and curriculum, and to provide assistance to the student/supervised teacher to resolve problems and answer questions.
• Collecting, reviewing, reflecting and discussing all assessment information with each student/supervised teacher and arriving at a final report that will be placed in the student/supervised teacher’s file located in the School of Education.

Qualifications:

• Master’s degree in education
• Certification to teach elementary, secondary or special education
• At least 3 years supervisory experience preferred
• Experience teaching diverse populations of children or youth
• Availability during the school day hours

Salary Range: $400 per student observed plus mileage

For consideration, send cover letter and CV/resume to jobs@mville.edu. 

Manhattanville University is committed to equality of educational opportunity and is an equal opportunity employer. The University does not discriminate against current or prospective students and employees on the basis of race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for an accommodation or an alternative application process. 

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Job Title: Institutional Effectiveness Coordinator

Department: Institutional Research, Planning, and Assessment

Reports to: Assistant Provost

Effective Date: 7/1/24

# of Direct Reports: 0

# of People Supported: 2

Job Description:

Manhattanville University seeks an Institutional Effectiveness Coordinator. Reporting to the Assistant Provost of Institutional Effectiveness, the Coordinator provides essential administrative support for the assessment and reporting functions carried out by the Office of Institutional Research, Planning and Assessment. This role is responsible for assisting with the collection, organization, and dissemination of assessment data using relevant software, ensuring efficient workflow and communication. The ideal candidate is highly organized, detail-oriented, and has experience with executing administrative tasks.

Supervisory Responsibilities: None

Duties/Responsibilities:

• · Support the implementation of the University’s assessment management system (AEFIS/HelioCampus Assessment) by providing program set up, data entry, user support, and troubleshooting. Serve as the primary point of contact for faculty, staff, and students needing technical support.
• · Under supervision, manage the administration of course evaluations and other institutional surveys.
• · Assist with updating, formatting, and disseminating standard internal data reports, such as the institutional fact book, retention, and enrollment reports
• · Support the development and ongoing maintenance of an institutional repository of data reports and assessment information (reports, training materials, etc.) using Microsoft SharePoint.
• · Prepare and format materials in support of the office’s work, including training documentation, slide presentations, and reports
• · Assist with preparing program applications for the New York State Education Department, ensuring applications are complete and accurate before submission.
• · Maintain assessment and data reporting schedules and ensure timely delivery of reports.
• · Provide administrative support for meetings, including scheduling, preparing materials, and taking minutes.
• · Handle routine correspondence and inquiries related to assessment and data reporting.
• · Assist with data entry and cleaning of records.
• · Perform other related duties as assigned.

Required Skills/Abilities:

• · Attention to detail and facility working with numerical data
• · Strong organizational, project management, and time management skills
• · Experience with data entry. Ability to learn various technical systems/ software
• · Superior skills in Microsoft Office Suite (Word, PowerPoint, Excel, Teams)
• · Strength in document formatting, data visualization, and/or graphic design
• · Strong written and verbal communication skills

Qualifications:

Education: Bachelor’s Degree

Experience: Minimum of 1 year of administrative experience, preferably in an educational or data-focused environment.

Physical Requirements: Prolonged periods of sitting at a desk and working on a computer.

Salary:

The annual salary for this position is annualized at approximately $55,000 per year, paid $30.23 per hour

Hours Expectation:

Full-time, 35 hours per week

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply: For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Job Title: OneStop Representative

Department: OneStop

Reports to: OneStop Manager

Effective Date: 7/1/24

# of Direct Reports: 0

# of People Supported: 3 

Job Description: 

The OneStop Representative provides excellent customer service at the University OneStop. The primary goal of the University’s OneStop is to provide undergraduate, graduate, and doctoral student services related to the offices of Financial Aid, Registrar, and Student Accounts as well as providing general information about the University. The OneStop Representative will assist all in-person visitors, handling questions, processing documents, digital and e-communications, and resolving problems to the extent possible. The Representative is expected to be flexible, adaptable, calm under pressure, and to provide excellent customer service while exhibiting competencies of the various offices and systems designated within the position. This position reports to the OneStop Manager. 

Supervisory Responsibilities: 

• None. 

Duties/Responsibilities: 

• Handles/processes all in-person visitors, phone calls, and emails to the OneStop, triaging questions, processing documents, and resolving concerns to the fullest extent possible, escalating issues to the appropriate area(s) as necessary to the point of complete resolution as expediently as possible. 
• Maintain a close working relationship between the offices of the Registrar, Student Accounts, Financial Aid, Student Affairs, Academic Advising, and Admissions. 
• Make appointments for students with staff 
• Accept and verifies forms from all functional areas 
• Monitors various common email inboxes; take appropriate action and assists with e- communications 
• Accepts and reconciles payment (i.e., tuition, room, and board) 
• Processes registration activities 
• Removes holds when appropriate and confirmed 
• Ability to locate, understand, and communicate details of students’ financial aid packages 

• Assists with student loan processes 
• Maintains procedural documentation and materials 
• Supports Registrar’s office with duties relating to Commencement 
• Assists with students’ transcripts and verification requests 
• Participates in internal committees, working groups, and Manhattanville events as needed 
• Provide guidance to the OneStop student workers 
• Performs related duties as assigned 

Required Skills/Abilities: 

• Excellent verbal and written communication skills 

• Excellent interpersonal and customer service skills 
• Excellent organizational skills and attention to detail 
• Proficient with Microsoft Office Suite 
• Occasional evening and weekend work 

Qualifications: 

• Basic understanding for the Family Educational Rights and Privacy Act (FERPA) 
• Ability to multitask 
• Ability to maintain confidentiality to the extent practicable 
• Ability to prioritize 
• Ability to use discretion and judgment 
• Team-oriented setting 

Education: 

• High School diploma 

Experience: 

• 2 years’ work-related experience required OR Associate degree (preferred) with relevant work experience 
• Proficiency in Microsoft Office Suite i.e. Word, Excel, PowerPoint, Outlook 

Physical Requirements: 

Prolonged periods of sitting at a desk and working on a computer. Must be able to lift 15 pounds at times. 

Salary: 

This non-exempt position has an hourly rate of $22.6373. 

Hours Expectation: 

Full-time, 35 hours per week 

Housing: 

Housing is not provided. 

Benefits: 

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits 

Apply: 

For consideration, send a cover letter and CV/resume to jobs@mville.edu. 

Manhattanville University is committed to equality of educational opportunity and is an equal- opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process. 

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Job Title: Part-time Payroll Specialist Department: Payroll/Finance

Reports to: Controller Effective Date: 6/1/2024

# of Direct Reports: 0

# of People Supported: 1 (Payroll Coordinator)

Working under the supervision of the Controller, this position works in tandem with the Payroll Coordinator in processing payroll for all full-time, part-time, and adjunct employees. This position also facilitates employer benefit payments, reconciles accounts, and answers payroll-related inquiries by telephone, email, and in-person.

Supervisory Responsibilities:

• Assist with supervision of any work-study student, including assigning and managing tasks, training, etc.

Duties/Responsibilities:

• Process payroll for all full-time, part-time, and adjunct university employees, including manual check preparation, garnishment calculation, and compliance.
• Execute time and attendance processing and interface with the Colleague system.
• Prepare monthly, quarterly, and annual reports as required by external agencies, administration and campus departments.
• Reconcile payroll-clearing liability accounts.
• Apply University policies and procedures, FLSA regulations, other wage/hour laws, and federal/state taxation requirements.
• Assist university employees regarding payroll inquiries.
• Assist with employee benefits deduction catchup and refund reconciliation.
• Data entry for recording finance system transactions and data retention needs, including tax reconciliation, journal entries, and accruals.
• Manage record retention according to best practices and state mandates.
• Perform other related duties as assigned.

Required Skills/Abilities:

• Demonstrated understanding of Microsoft Office products with Excel applications preferred.
• Ability to work well with other staff, faculty, and students and contribute to a team atmosphere.
• Capable of communicating clearly with co-workers, students, and outside professionals both orally and in writing.
• Experience in an educational environment preferred.
• Knowledge of Ellucian Colleague System preferred.

Qualifications:

Education:

• Associate's degree required; Bachelor's degree preferred. Business-related university coursework is preferred.

Experience: 

• Minimum of two years' office/bookkeeping experience required; accounting and payroll experience preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Salary:

This is a non-exempt position with an hourly rate of $20.00-$25.00.

Hours Expectation:

Part-time, 29 hours or less per week

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply: For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Manhattanville University School of Education is seeking a part-time Professional Development School Liaison to serve at one or more of our Professional Development Schools (PDS) two days each week. Our Professional Development Schools are part of Manhattanville University’s Changing Suburbs Institute® PDS network of 10 districts and 19 schools. The PDS Liaison will serve as the link between the school(s) and the university. This person will work with Manhattanville University faculty/students/administrative staff and PDS faculty/students/administrative staff to implement and sustain PDS national standards.  

Essential Duties and Responsibilities 

• Supervises student/supervised teachers  
• Works with teachers to identify areas of professional development interest and coordinate such interests with University faculty. Develops projects and programs related to teachers’ and faculty’s professional development interests 
• Coordinates any and all projects developed between the University and school 
• Works with University and school administrators to develop and implement an assessment of the PDS  
• Works with University and school administrators and faculty to organize events (e.g., receptions and after-school programs) between the University and the school district
• Attends School of Education PDS Liaison Working Group meetings, and gives monthly report of activities
• Helps to develop the agenda and attends PDS Advisory Board meetings and annual retreat
• Collects and helps to analyze data about PDS student teachers, cooperating teachers, and other pertinent initiatives
• Completes Goals & Planning Development Reports (3x/year) and Year End Goals Narrative Report.  

Required Qualifications 

• Master’s degree in a field of education  
• Teaching experience  

Salary Range: $5,200 ($2,600 per semester).   Additional compensation: $400 to supervise each student teacher per semester; $3165 per semester if teaching Student Teaching seminar. 

Anticipated Start Date: As soon as possible 

For consideration, send cover letter and CV/resume to jobs@mville.edu. 

Manhattanville University is committed to equality of educational opportunity and is an equal opportunity employer. The University does not discriminate against current or prospective students and employees on the basis of race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for an accommodation or an alternative application process. 

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Job Title:  Purchasing Manager                              Department: Finance

Reports to: Vice President of Finance                     Effective Date: 6/1/24

# of Direct Reports: 0                                               # of People Supported: 1

Job Description:

The Purchasing Manager will plan, direct, and manage a wide variety of procurement and administrative activities related to the purchasing and contracting of materials, equipment, and services on a competitive basis for the University.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Manage the Manhattanville University American Express Corporate Business Credit Card Program to include:
  • Processing new cards requested and ensuring proper approvals are submitted;
  • Issuing new cards to users;
  • Submitting Credit Card Holder Responsibility Forms once completed (by the user) and Credit Limit Authorization Forms once completed (by the area Vice President) to Human Resources for employees’ personnel files;
  • Updating spending limits when requested; and
  • Removing cardholders when they resign/are terminated or when they switch positions;
  • Maintaining a Master List of cardholders that is shared with Human Resources and Accounts Payable.
• Reconcile the Amex statements monthly for submittal to Accounts Payable.
• Manage the University insurance renewal applications every year in a timely matter for the July 1st renewals. The University insurance renewal applications include General Liability, Auto Liability, Umbrella Liability, Property, and W/C. Interface with the University’s Administration to complete their questionnaire for their respective areas.  Submit final applications to the University’s insurance broker after necessary approval.
• Correspond with insurance broker to add new vehicles requiring insurance and vehicles that are no longer on the campus to remove insurance.
• Distribute renewed Auto Insurance cards to Administrators every July 1st.
• Report to the University insurance broker and Finance leadership all Campus incidents where accidents have occurred except W/C. Liaise with the Broker for each case.
• Report the status of claims to Human Resources and General Counsel for those cases that remain open and are under litigation.
• Continuously monitor the Certificates of Liability Insurance for all vendors performing on-site services via purchase orders/and or contracts committed by the Purchasing Department or Operations. Prepare mailings to all vendors with expiring insurance to update their coverage to the University on a monthly basis.
• Manage the Intranet site for the Purchasing Department that includes: all Purchasing Procedures, Policies, and Contracts Manual along with Guidelines for Expenditures.
• Develop purchasing standards for various routine purchases.
• Manage the University's online office supplier contract. Notify end users when their budgets fall below allotted expenditures. Add/delete new users to allow for online ordering authorization.  Add new budget allocations every new fiscal year. 
• Manage the University’s water cooler vendor, review monthly invoices for accuracy, and submit them for payment. Conduct annual inventory of campus-wide rented coolers. Report any cooler damages/replacements on campus to the vendor.
• Provide purchasing guidance and leadership to University staff, administrative, and faculty employees (end users).
• Perform all aspects of the Purchasing Department requirements including:
  • Source vendors and meet with new prospective vendors;
  • Utilize the University credit card for faculty and staff purchases with vendors not accepting purchase orders/online ordering; and
  • Commit purchase orders to external vendors for materials and/or services via the Manhattanville University purchasing policies and practices to external vendors referenced on purchase order requisitions via single source, sole source, bids – verbal, informal written, formal written – to afford savings to the University.
• Assure that selected vendors are providing their best ability, best availability, best lead time, and best pricing relative to the materials and/or services being purchased.
• Notify end users and the Budget team when there are insufficient funds for their purchases so they may process a budget transfer.
• Prepare purchasing reports, e.g., savings, documentation of purchases, and any other analyses required.
• Conduct and/or oversee RFP processes and contract negotiation for services and products, ensuring the highest level of business ethics.
• Research and complete all leases, contracts, agreements, addendums, and amendments committed via the Purchasing Department, via, e.g., new purchases expensed via leases.
• Monitor all leases, contracts, and agreements negotiated and/or tracked by the Purchasing Department for the Manhattanville University end users relative to amendments, expirations, renewals, upgrades, clarifications, invoicing, new leases, contracts, and agreements. Create a system that can be shared to track/monitor such leases, contracts, and/or agreements.
• Notify Accounts Payable if terms of payment for vendors are other than N60-N90 to allow for vendor profiles to be updated.
• Work closely with the Accounts Payable Department, staff, and faculty to reconcile invoices against any purchase orders and not against purchase orders.
• Assist staff and faculty with return authorizations of purchases.
• Work with outside vendors to submit credits for taxes paid and authorized returns.
• Support cultural diversity and sensitivity by respecting individual differences and the opinions of those affected by decisions. Work actively within other areas of the University to ensure a spirit of collaboration and teamwork.
• Perform other related duties as assigned.

Required Skills/Abilities:

• Plan and manage time so job responsibilities are accomplished. Must be self-directed, require minimal supervision, and have high independence in accomplishing the position's responsibilities.
• Use effective problem-solving and decision-making skills to find and implement solutions.
• Proficient knowledge of how to compose formal Requests for Proposals (RFPs), write the scopes of work for the RFPs, bid them out, analyze the bidders’ proposals, present this analysis, and award the requirements to the winning bidders.
• Use effective oral, written, and electronic communication skills that promote positive relationships.
• Accept responsibility and ownership for decisions, actions, and outcomes.
• Microsoft Office experience

Qualifications:

Education:

• Bachelor’s degree required,
• Master's degree preferred.

Experience:

• 5-10 years of Purchasing and contracted services at a college, university, and/or company preferred.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Salary:

This is an exempt position with a salary range of $62,500-$65,000.

Hours Expectation:

Full-time, 35 hours per week

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Department:  Conference Services

Reports to: Special Events and Conference Services       

Effective Date:  July 1, 2024

# of Direct Reports: NA                                                          

# of People Supported: 3

Job Description:

The Special Events Assistant will be the main support for external and internal events on campus. This part time position will consist of weekend and evening hours.

Responsibilities:

• Assisting the events team with a high number of events, ranging from small meetings to award ceremonies and weddings
• Accompanying events manager to both internal and external events
• Supporting the assistant events manager with logistical and administrative support
• Assisting set up and tear down
• Attending meetings to prepare for upcoming events
• Duties at events will include but not limited to, guest list management, showing guests to tables and taking coats, trash and clean ups of breakage and spills. May need to assist catering team at times
• Helping set up and dismantle events efficiently through to completion

Required Skills/Abilities:

• Creative and used to thinking outside the box
• Excellent work ethic
• Passion for events
• Able to work independently as well as part of a team
• Personable and presentable
• Approachable

Qualifications:

Education: High school diploma or equivalent.

Experience:

At least two years related experience required.

Physical Requirements:

Prolonged periods of standing and sitting, computer work and janitorial functions.

Must be able to lift 50 lbs.

Salary:

This non-exempt position has an hourly rate of $16.00.

Hours Expectation:

Part-time, 29 hours or less per week

Benefits:

NA

Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Job Description:

This position works under the general guidance and direction of the manager of Conference Services and will be responsible for assisting with executing the logistics including but not limited to: catering communication, setup of events, execution of events, and vendor communication.

Supervisory Responsibilities:

• Assist with overseeing student workers when managing events on-site.

Duties/Responsibilities:

• Act as a liaison between the venue and catering.
• Assist with the planning and coordination of events and staffing assignments.
• Work with clients, departments, and vendors, providing full service logistical planning for events of all size and scope.
• Responsible for operations, logistics, production, and execution of events.
• Manage and respond to emails and field questions; Answer phones and field questions regarding events and events calendar.
• Coordinate event timelines and schedules.
• Oversee event activities including event setup and breakdown; Coordinate audiovisual set up.
• Work with departments to make various and multiple room and setup changes to scheduled events.
• Troubleshoot operational issues on behalf of the department as it relates to events.
• Develop, maintain, and continually strive to strengthen relationships with administrators, faculty, and vendors as it pertains to internal events.
• Assist with coordinating outside rentals for events on campus. Submit tickets to facilities for assistance as needed.
• Serve as Event Manager when necessary.
• Perform administrative and office support activities. Duties may include but not limited to, billing, Project Tracking, project file maintenance, archiving, receiving, directing visitors, and filing.
• Assist with maintaining the Events calendar, web pages, and social media content.
• Perform other related duties as assigned.

Required Skills/Abilities:

• Proven ability to plan, initiate, and manage challenging logistical situations.
• Must be able to work independently, taking initiative and be able to ascertain priorities in a dynamic environment of regular interruptions, multiple projects, and deadlines.
• A commitment to quality, client-oriented service.
• Must be friendly and personable.
• Working knowledge of computers.
• Strong organizational and prioritization skills.
• The ability to handle unexpected crises or deadlines.
• Tact and discretion in maintaining confidentiality in dealings with campus administrators and clients.
• Ability to communicate effectively verbally and in writing.
• Ability to be a proactive thinker and work independently as well as in a team.
• Skillful in dealing with the public, vendors, and friends of the university.
• A mature, positive attitude; a team player.

Qualifications:

Education: Bachelor’s degree.

Experience: Entry level.

Physical Requirements: Must be able to lift 50 or more pounds.

Salary:

This is a non-exempt position with an hourly rate of $21.97.

Hours Expectation:

Full-time, 35 hours per week

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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