Administrative and Staff Positions

Job Title: Accounts Payable Manager

Department: Finance

Reports to: Controller    

Effective Date: 10/30/24

# of Direct Reports: 1      

# of People Supported: 2

Job Description:

Manhattanville University is seeking an experienced Accounts Payable Manager who is control-oriented, computer literate, well-organized, and self-motivated to perform all phases of its accounts payable function. This person is responsible for processing and paying all vendor invoices. This person must demonstrate excellent oral and written communication skills and a professional demeanor.  

Duties/Responsibilities:

• Review vendor invoices and supporting documentation for adherence to purchase orders,      approval policies, general ledger account coding
• Input vendor invoices into the University’s accounting system
• Produce/mail checks/advices and electronic files for payments to vendors 
• Prepare and review relevant control reports 
• Maintain vendor files with supporting documentationand review statements
• Maintain vendor profiles (name, address, TIN, 1099 status, banking information, etc.)
• Monitor AP inbox and respond to inquiries from vendors and departments regarding payments and invoice entries
• Resolve PO or budgetary issues with purchasing, budgeting, and or departments
• Prepare and file annual 1099 forms and files
• Supervise Accounts Payable Assistant and student workers
• Prepare journal entries and account reconciliations and analyses
• Manage pre-paid account and Amex corporate credit cards
• Ad hoc requests

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite and experience with Colleague or Banner a plus.

Education: Bachelor’s degree in accounting, finance, or business administration.

Experience:

• 5 years hands-on accounts payable and supervisory/management experience in medium to large non-profit environment 
• Must have working knowledge of internal controls
• Must have experience in 1099 filings and related requirements
• Must be detail-oriented and produce accurate, timely and meticulous work products
• Must have strong analytical skills, strong oral and written communication skills
• Must be able to work cooperatively, effectively and diplomatically with all constituents
• Must be proficient in use of Microsoft Excel and Word
• Knowledge of Colleague software
• Previous work in a higher education environment

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Salary:

The annual salary for this position is $60,000-$70,000.

Hours Expectation:

Full-time, 35 hours per week

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Job Title:  Assistant Athletic Trainer                                                 

Department: Athletics

Reports to: Head, Athletic Trainer    

Effective Date: 7/9/2024

# of Direct Reports: 0                                                             

# of People Supported: 1 (Head Trainer) and Student Population

Job Description:

Manhattanville University is seeking a full time (12 month) Assistant Athletic Trainer to grow its staff. This position involves assisting the Head Athletic Trainer in developing and implementing the sports medicine program for intercollegiate athletics. This position will be responsible for assisting in aspects of the sports medicine program including coordination of team doctor visits, game and practice coverage, rehabilitation, EMR records and data entries in the NCAA Surveillance System. The position reports to the Head Athletic Trainer and the Director of Athletics & Recreation.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Clinical Evaluation and Diagnosis:
  • Evaluation of athletic injuries
  • Serve as liaison between student-athletes and the team physician. This includes ensuring compliance with team physician instructions
  • Assist Head Athletic Trainer in coordinating allied healthcare services (physician, cardiologists, dentist, physical therapist, neurologists etc.)
• Immediate and Emergency Care:
  • Responsible for assisting the head athletic trainer to make sure all policies and protocols are up to date
  • Assist the head athletic trainer to make sure all emergency equipment is functioning
• Treatment and Rehabilitation
  • Responsible for performing treatments within the scope of practice
  • Responsible for creating rehabilitation programs
  • Treat acute and chronic injuries to maintain student athlete performance
• Organization and Professional Health and Well-Being
  • Assisting the Head Athletic Trainer in all aspects of the sports medicine program including coordination of team doctor visits, scheduling of team game and practice coverage, data logins of the NCAA Surveillance System
  • Maintain computerized health/injury records on supervised student-athletes
  • Assist with maintaining athletic training facility and inventory of supplies and equipment
  • Responsible for updating and distributing summer paperwork for athletes
  • Assist Head Athletic Trainer in filing secondary insurance claims
  • Responsible for assisting with inventory
• Game Coverage
  • Travel with teams as needed
  • Responsible for setting up all emergency equipment on the field
  • Communicate/Coordination with event staff

Required Skills/Abilities:

• Ability to work in a diverse work environment and to establish and maintain effective work relationships with school administrators, parents, students, and alums
• Ability to lead and work independently as well as within a team environment.
• Ability to effectively communicate with student-athletes, coaches, health care professionals, as well as athletic and college administration.

Qualifications:

• BOC certification
• NATA Membership and NYS certification eligible
• American Red Cross CPR/AED/First Aid certification
• NPI number  

Education:

• Master’s degree in related field.

Experience:

• 3-5 years of related experience.

Physical Demands/Other Requirements

This position requires persons to:

• Strong verbal and written communication skills.
• Ability to work a flexible schedule, including evenings and weekends.
• Travel required for competitions

   

  Salary:

  This exempt position has an annual salary range of $58,500.

  Hours Expectation:

  Full-time, 35 hours per week

  Housing:

  Housing is not provided.

  Benefits:

  Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

  Apply:

  For consideration, send a cover letter and CV/resume to jobs@mville.edu.

  Applicant Data Survey:

  Please take a few minutes to complete Manhattanville's Applicant Data Survey. Applicant Data Survey 

  Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Job Title: Assistant Dean of Students, Director, Center for Inclusion

Department: Student Affairs

Reports to: Dean of Students

Effective Date: August 19, 2024

# of Direct Reports: 2

# of People Supported: 1, Dean of Students

Job Description:

Manhattanville’s Division of Student Affairs is dedicated to creating a community that promotes and builds a sense of belonging, cultivating a culture of community in which diversity, equity, and inclusion are embedded campus-wide, ensuring that all Valiants are uplifted, valued, and respected, while nurturing the retention, and persistence of all students in their academic pursuits.

The Assistant Dean of Students, Director of the Center for Inclusion reports to the Dean of Students and is responsible for assisting the University in cultivating an inclusive and welcoming community. The Director works with all students to create a vibrant space for students in the Center, through programs, meetings and student club and organizational support. The Director oversees the support of students in various scholarship programs including first generation students and the Manhattanville Achievement Program (MAP). In addition, the Director oversees the Retention Alert support program by insuring all students identified as meeting the requirements for the program are assigned to the appropriate Student Affairs staff member’s case load. The Director will provide direction and follow-up to all case managers, monitor and track all meetings with students and case managers, and develop and implement an on-going assessment of the program. As a member of the Student Affairs leadership team the Assistant Dean will help to create and implement a vibrant engagement plan that provides support for students of all identities.

Supervisory Responsibilities:

• Recruit, hire, train, supervise and evaluate 2 full-time staff, the Student Support Coordinator and the Program Coordinator.
• Provide oversight to the staffing of student workers in CFI (the Center for Inclusion)

Duties/Responsibilities:

• Create a welcoming and supportive environment in the Center for Inclusion(CFI), monitoring student usage and feedback about CFI.
• Provide vision and leadership to the range of programs and initiatives aimed at supporting the retention and success of underrepresented students. These include Manhattanville First Generation Program, the Manhattanville Achievement Program (MAP).
• Regularly review and identify the identities of current Manhattanville students and ensure the engagement and support programs address the needs of all student identities.
• Engage in long-range planning, program development, and trainings designed to address the needs of the University's diverse student body.
• Oversee the Retention Alert Support program,
• work with University departments to gather information on students identified “at risk” behaviors,
• Assign students to case managers, ensure appropriate actions are taking place and are documented
• Create and implement an on-going assessment.
• Act as one of the University’s Title IX investigators. Attend and complete all training as required.
• Serve as a member of the Student Affairs Leadership Team, serving on University committees and providing support for the overall engagement of students.

Required Skills/Abilities:

• Ability to function in a highly diverse environment.
• Commitment to issues of Equity, Inclusion and Diversity, with an advance knowledge of these subjects.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Qualifications:

Education: Master’s degree

Experience:

3-5 years of experience in Diversity, Equity and Inclusion work, and/or work in Higher Education. With a demonstrated progression of leadership experience.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Salary:

The salary range for this position is $70,000 -$85,000 commensurate with experience

Hours Expectation:

Full-time, 35 hours a week

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. Manhattanville Benefits

Apply: For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Applicant Data Survey:

Please take a few minutes to complete Manhattanville's Applicant Data Survey. Applicant Data Survey 

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Job Title: Bus Driver

Department: Campus Safety 

Reports to: Deputy Director

Effective Date: 11/1/2024 

# of Direct Reports: 0

# of People Supported: 0 

Job Description: 

A Bus Driver for Manhattanville’s University’s Campus Safety Department is charged with safely transporting students, faculty, and staff on the University’s campus and designated locations the tri-state area. This position requires a strong commitment to safety, customer service, and adherence to scheduled routes and times. 

Duties/Responsibilities: 

• Ensure the safety of passengers 

• Maintain clean vehicle 

• Verify that the bus is always in proper working condition 

• Determine safe and efficient routes 

• Maintain all records as required 

• Perform the following duties pre-trip: Inspection of the bus and equipment; Fueling; Cleaning of the vehicle’s interior; Fluids check; Tire pressure check 

Required Skills/Abilities:  

• Excellent verbal and written communication skills 

• Excellent interpersonal and customer service skills 

• Excellent organizational skills and attention to detail 

• Excellent time management skills with a proven ability to meet deadlines 

• Ability to prioritize tasks and to delegate them when appropriate 

• Ability to function well in a high-paced and at times stressful environment 

Qualifications: 

• Possess
  • A valid New York State Commercial Driver License with: Class B; Passenger endorsement; Air brake endorsement (preferred) 

OR 

• A valid Connecticut Commercial Driver License with: Class B; Passenger endorsement; F endorsement (Motor bus/Motor coach)
• Have a clean driving record 

• Pass USDOT Medical Exam 

• Have a reliable cell phone to communicate with trip contact person 

Experience: 

A minimum of two years of experience driving large buses 

Physical Requirements: 

Must be able to lift to 15 pounds at times 

Salary: 

The salary for this position is $18 per hour.

Hours Expectation: 

Part-time (seasonal per diem) 

Be flexible and able to work weekends 

Apply: 

For consideration, send a cover letter and CV/resume to jobs@mville.edu. 

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process. 

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Job Title:  Field Supervisor                        

Department:    School of Education

Reports to: Managing Director, Office of Teacher Preparation and Certification             

Effective Date:   Ongoing

# of Direct Reports:   0                              

# of People Supported:  Varies

Job Description:

Under the supervision of the Managing Director of the Office of Teacher Preparation and Certification, the role of the University Field Supervisor (FS) is vital in the development of a high-quality student/supervised teaching program. The FS serves as liaison between Manhattanville University and placement schools, and will observe, evaluate and confer with each student/supervised teacher assigned (and cooperating teacher, if applicable).

 Duties/Responsibilities:

• Highly skilled professional background in education; Supervision experience of classroom teaching a plus.
• Guiding the student/supervised teacher in the process necessary to submit their Teacher Candidate Assessment Portfolios (TCAP).
• Making at least three (3) supervisory visits to each assigned student/supervised teacher. The number of site visits is a function of the educational needs of the student teacher; three (3) visits should be seen as a minimum, not as a norm.
• Communication with Seminar Professors who conduct weekly integrating seminars which are a vital part of the Manhattanville University Education Program. These weekly seminars provide theory, teaching strategies, background curriculum, materials, resources, self-reflection and self-analysis to the student/supervised teacher. They are designed to help student/supervised teachers approach their field experiences with better understanding of educational issues, methods and curriculum, and to provide assistance to the student/supervised teacher to resolve problems and answer questions.
• Collecting, reviewing, reflecting and discussing all assessment information with each student/supervised teacher and arriving at a final report that will be placed in the student/supervised teacher’s file located in the School of Education.

 Required Skills/Abilities:

• Excellent interpersonal, time management, organizational, written and verbal communication skills.
• Strong supervisory and leadership skills.
• Knowledge with Microsoft Office Suite and online collaboration platforms.

 Qualifications:

• Master’s degree in education
• Certification to teach elementary, secondary or special education
• A minimum of 5 years of successful classroom teaching.
• At least 3 years supervisory experience preferred
• Experience teaching diverse populations of children or youth
• Availability during the school day hours

 Salary:

$500 per student observed plus mileage

 Hours Expectation:

Varies upon number of students assigned

Please take a few minutes to complete Manhattanville's Applicant Data Survey. Applicant Data Survey 

Manhattanville University is committed to equality of educational opportunity and is an equal opportunity employer. The University does not discriminate against current or prospective students and employees on the basis of race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for an accommodation or an alternative application process. 

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Job Title:  Laboratory Manager           

Department: School of Arts and Sciences, Division of Natural Science Mathematics and Computing

Reports to:   Division Chair               

Effective Date: 12/1/24

# of Direct Reports:    5 Student Workers                    

# of People Supported: 15 FT and PT faculty

Job Description:

The laboratory manager will oversee and laboratory management such as prepping material for learning laboratories, maintaining the labs as a clean and safe workspace, and assisting with the supervision and monitoring of undergraduate lab assistants.

Supervisory Responsibilities:

• Manage, train, and monitor student employee activities in the Biology, Chemistry, and Physics Programs
• Oversee the training of students conducting research in labs, and correct unsafe behavior
• In coordination with the Director of Laboratory Safety, provide on-site training for students involved in research and employment in safe practices as necessary for equipment, chemicals, preserved specimens, etc.
• Schedule work times for student employees, assign work assignments, and actively oversee their work and preps, and approve work hours
• Hold monthly mandatory meetings with student employees to address any work issues
• If student employees are unable to complete the task during the assigned task time, the Laboratory manager will complete the task

Duties/Responsibilities:

• Laboratory Preparation
  • Work with the Chair of Natural Science, Mathematics and Computing and various professors to establish a yearly schedule of laboratory preparation for various courses and standard stock solutions, such as principles courses
  • Work with the Chair to assist in extraordinary maintenance activities (such as watering schedules of the greenhouse, lab clean-outs and space repurposing, etc.).
• Laboratory Management
  • Meet with the Chair on a monthly basis to establish short and long term initiatives that you will complete and oversee (e.g.- reorganization exercises, Spring/ Summer cleanings, etc.)
  • Work with the Chair and order chemical and supply orders, maintaining a conservative supply of chemicals.
  • Place and accept orders and deliver in a timely manner to departments; maintain packing slips, check in and store all items appropriately with dates. Notify excess or absence of supplies to the relevant program and the Chair of the Division. Deliver or receive shipments to the post office as requested.
  • Handle the maintenance and supervision of laboratory equipment and service contract quotes. Be on hand for day of maintenance of equipment.
  • Ensure the laboratories and stocks (chemicals and otherwise) are kept in an orderly manner.  This includes that all workspaces, prep rooms, sinks, and other areas are kept clean on a daily basis, including a walk through of the spaces at the beginning and end of the day.
  • Confirm that sufficient quantities of reagents and proper equipment are available at the start of each lab, particularly when multiple lab sections are performing the same experiment.  Maintain a list of experiment or reagent prep changes for future reference.
  • Provide “unknown” keys and other relevant information to lab instructors before lab.
  • Assist with upkeep of laboratory corridors
  • Work to establish equipment repair and maintenance during non-academic months (e.g.- December, May-August), or as needed
  • Maintain chemical and specimen inventory on departmental computers, and update SDSs with safety annually.
  • Work with the Director of Laboratory Safety to ensure hazardous chemicals and supplies are properly entered into our hazardous waste stream. 
  • Ensure that adequate hazardous waste containers are available and properly labeled for each laboratory class.
  • Assist the Director of Laboratory Safety, as requested, on various laboratory safety initiatives, responses, and inspections (e.g.- eye wash flushes, safety equipment tests, non-hazardous spill clean-ups, etc.).

Required Skills/Abilities:

• Good verbal and written communication skills.
• Good interpersonal skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Relevant laboratory experience (dilutions, laboratory safety, etc.)
• Ability to prioritize tasks and to delegate them when appropriate.

Qualifications:

Education: Bachelors degree in a related field (Biology, Chemistry, etc.)

Experience:

At least two years related experience required.

Physical Requirements:

Must be able to lift up to 15 pounds at times.

Must be able to stand and work for prolonged periods during lab prep, and sit for prolonged periods at a computer/ desk

Salary:

The annual salary for this position is $45,000-$55,000

Hours Expectation:

Full-time, 35 hours per week

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Applicant Data Survey:

Please take a few minutes to complete Manhattanville's Applicant Data Survey. Applicant Data Survey 

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Manhattanville University School of Education is seeking a part-time Professional Development School Liaison to serve at one or more of our Professional Development Schools (PDS) two days each week. Our Professional Development Schools are part of Manhattanville University’s Changing Suburbs Institute® PDS network of 10 districts and 19 schools. The PDS Liaison will serve as the link between the school(s) and the university. This person will work with Manhattanville University faculty/students/administrative staff and PDS faculty/students/administrative staff to implement and sustain PDS national standards.  

Essential Duties and Responsibilities 

• Supervises student/supervised teachers  
• Works with teachers to identify areas of professional development interest and coordinate such interests with University faculty. Develops projects and programs related to teachers’ and faculty’s professional development interests 
• Coordinates any and all projects developed between the University and school 
• Works with University and school administrators to develop and implement an assessment of the PDS  
• Works with University and school administrators and faculty to organize events (e.g., receptions and after-school programs) between the University and the school district
• Attends School of Education PDS Liaison Working Group meetings, and gives monthly report of activities
• Helps to develop the agenda and attends PDS Advisory Board meetings and annual retreat
• Collects and helps to analyze data about PDS student teachers, cooperating teachers, and other pertinent initiatives
• Completes Goals & Planning Development Reports (3x/year) and Year End Goals Narrative Report.  

Required Qualifications 

• Master’s degree in a field of education  
• Teaching experience  

Salary Range: $5,200 ($2,600 per semester).   Additional compensation: $400 to supervise each student teacher per semester; $3165 per semester if teaching Student Teaching seminar. 

Anticipated Start Date: As soon as possible 

For consideration, send cover letter and CV/resume to jobs@mville.edu. 

Applicant Data Survey:

Please take a few minutes to complete Manhattanville's Applicant Data Survey. Applicant Data Survey 

Manhattanville University is committed to equality of educational opportunity and is an equal opportunity employer. The University does not discriminate against current or prospective students and employees on the basis of race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for an accommodation or an alternative application process. 

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Job Title:  Purchasing Manager                             

Department: Finance

Reports to: Controller                     

Effective Date: 6/1/24

# of Direct Reports: 0                                              

# of People Supported: 1

Job Description:

The Purchasing Manager will plan, direct, and manage a wide variety of procurement and administrative activities related to the purchasing and contracting of materials, equipment, and services on a competitive basis for the University.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Manage the Manhattanville University American Express Corporate Business Credit Card Program to include:
  • Processing new cards requested and ensuring proper approvals are submitted;
  • Issuing new cards to users;
  • Submitting Credit Card Holder Responsibility Forms once completed (by the user) and Credit Limit Authorization Forms once completed (by the area Vice President) to Human Resources for employees’ personnel files;
  • Updating spending limits when requested; and
  • Removing cardholders when they resign/are terminated or when they switch positions;
  • Maintaining a Master List of cardholders that is shared with Human Resources and Accounts Payable.
• Reconcile the Amex statements monthly for submittal to Accounts Payable.
• Manage the University insurance renewal applications every year in a timely matter for the July 1st renewals. The University insurance renewal applications include General Liability, Auto Liability, Umbrella Liability, Property, and W/C. Interface with the University’s Administration to complete their questionnaire for their respective areas.  Submit final applications to the University’s insurance broker after necessary approval.
• Correspond with insurance broker to add new vehicles requiring insurance and vehicles that are no longer on the campus to remove insurance.
• Distribute renewed Auto Insurance cards to Administrators every July 1st.
• Report to the University insurance broker and Finance leadership all Campus incidents where accidents have occurred except W/C. Liaise with the Broker for each case.
• Report the status of claims to Human Resources and General Counsel for those cases that remain open and are under litigation.
• Continuously monitor the Certificates of Liability Insurance for all vendors performing on-site services via purchase orders/and or contracts committed by the Purchasing Department or Operations. Prepare mailings to all vendors with expiring insurance to update their coverage to the University on a monthly basis.
• Manage the Intranet site for the Purchasing Department that includes: all Purchasing Procedures, Policies, and Contracts Manual along with Guidelines for Expenditures.
• Develop purchasing standards for various routine purchases.
• Manage the University's online office supplier contract. Notify end users when their budgets fall below allotted expenditures. Add/delete new users to allow for online ordering authorization.  Add new budget allocations every new fiscal year. 
• Manage the University’s water cooler vendor, review monthly invoices for accuracy, and submit them for payment. Conduct annual inventory of campus-wide rented coolers. Report any cooler damages/replacements on campus to the vendor.
• Provide purchasing guidance and leadership to University staff, administrative, and faculty employees (end users).
• Perform all aspects of the Purchasing Department requirements including:
  • Source vendors and meet with new prospective vendors;
  • Utilize the University credit card for faculty and staff purchases with vendors not accepting purchase orders/online ordering; and
  • Commit purchase orders to external vendors for materials and/or services via the Manhattanville University purchasing policies and practices to external vendors referenced on purchase order requisitions via single source, sole source, bids – verbal, informal written, formal written – to afford savings to the University.
• Assure that selected vendors are providing their best ability, best availability, best lead time, and best pricing relative to the materials and/or services being purchased.
• Notify end users and the Budget team when there are insufficient funds for their purchases so they may process a budget transfer.
• Prepare purchasing reports, e.g., savings, documentation of purchases, and any other analyses required.
• Conduct and/or oversee RFP processes and contract negotiation for services and products, ensuring the highest level of business ethics.
• Research and complete all leases, contracts, agreements, addendums, and amendments committed via the Purchasing Department, via, e.g., new purchases expensed via leases.
• Monitor all leases, contracts, and agreements negotiated and/or tracked by the Purchasing Department for the Manhattanville University end users relative to amendments, expirations, renewals, upgrades, clarifications, invoicing, new leases, contracts, and agreements. Create a system that can be shared to track/monitor such leases, contracts, and/or agreements.
• Notify Accounts Payable if terms of payment for vendors are other than N60-N90 to allow for vendor profiles to be updated.
• Work closely with the Accounts Payable Department, staff, and faculty to reconcile invoices against any purchase orders and not against purchase orders.
• Assist staff and faculty with return authorizations of purchases.
• Work with outside vendors to submit credits for taxes paid and authorized returns.
• Support cultural diversity and sensitivity by respecting individual differences and the opinions of those affected by decisions. Work actively within other areas of the University to ensure a spirit of collaboration and teamwork.
• Perform other related duties as assigned.

Required Skills/Abilities:

• Plan and manage time so job responsibilities are accomplished. Must be self-directed, require minimal supervision, and have high independence in accomplishing the position's responsibilities.
• Use effective problem-solving and decision-making skills to find and implement solutions.
• Proficient knowledge of how to compose formal Requests for Proposals (RFPs), write the scopes of work for the RFPs, bid them out, analyze the bidders’ proposals, present this analysis, and award the requirements to the winning bidders.
• Use effective oral, written, and electronic communication skills that promote positive relationships.
• Accept responsibility and ownership for decisions, actions, and outcomes.
• Microsoft Office experience

Qualifications:

Education:

• Bachelor’s degree required,
• Master's degree preferred.

Experience:

• 5-10 years of Purchasing and contracted services at a college, university, and/or company preferred.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Salary:

This is an exempt position with a salary range of $62,500-$65,000.

Hours Expectation:

Full-time, 35 hours per week

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Applicant Data Survey:

Please take a few minutes to complete Manhattanville's Applicant Data Survey. Applicant Data Survey 

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Job Title:  Security Officer    

Department: Campus Safety 

Reports to: Director of Campus Safety and Deputy Director    

Effective Date: 11/11/24 

# of Direct Reports: 0  

# of People Supported: 3 

Job Description:  

The Security Officer of Campus Safety is Stationed at the Main Entrance of the University. The Security Officer reports directly to the Director of Campus Safety. The Security Officer will be the first interaction with Campus Safety upon the University’s entrance; it is truly a front-facing position This is a community-facing position that requires engagement with the University’s Community and its visitors, to create a safe and welcoming environment.  This position requires providing direction and answering inquiries, all while observing proper radio etiquette and prioritizing daily tasks, including patrolling while accompanied by another Security Officer.   

Duties/Responsibilities:  

• Answer phone calls and communicate with various University Departments 

• Communicate with local Police Department, EMS, Fire Department, etc. during an emergency and act as a liaison for the University as required  

• Assist Residence and Student Life with enforcement of hall regulations and Code of Conduct Violations 

• Do routine patrols throughout the Campus checking for safety issues or concerns 

• Observe and report hazardous conditions to the Director of Campus Safety or their designee 

• Ensure only authorized persons are admitted to the campus while on duty 

• Direct visitors and assists as necessary 

• Enforce campus traffic regulations including parking, and speeding 

• Enforce campus policies including smoking, alcohol usage, and drug usage 

• Observe weather conditions on campus and report dangerous or unusual weather-related activity to the Director of Campus Safety or their designee 

• May be required to perform incidental custodial and maintenance duties as required 

• Performs other related duties as assigned 

Required Skills/Abilities: 

• Excellent verbal and written communication skills. 

• Excellent interpersonal skills, customer service background a plus. 

• Ability to cultivate a positive work environment, relationships, and communication 

• Excellent organizational, prioritization, and time management skills. 

• Ability to work well with other University departments 

• Mentally analyze a situation, solve problems and make decisions under pressure in the area of responsibility.  

• Read and understand written instruction and communicate information and ideas in clear and concise written form. 
•  Keep all necessary licensure current and valid 

Qualifications: 

 Possess a Current Valid NYS Security License  

• Clean Valid Driver’s license 

• CPR and First Aide Training Required 

• Able to complete required training 

• Proficient with technology including Microsoft Office, Outlook, and Teams 

Experience:  

• At least one-year of related experience  

Physical Requirements:  

• Significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, and lifting.  

•  Must regularly stand or walk for extended periods of time in all climates. 

Salary:  

This non-exempt position has an hourly rate of $19.50. 

Hours Expectation: 

Part-time 

Housing: 

Housing is not provided. 

Apply: 

For consideration, send a cover letter and CV/resume to jobs@mville.edu. 

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process. 

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