Administrative and Staff Positions

Department: Athletics

Reports to: Associate Vice President of Athletics & Recreation and secondarily to the Assistant Directors  

Effective Date: November 2023

# of Direct Reports:   0                                                    

# of People Supported: ~10 admin/staff

Essential Duties and Responsibilities:

• Assist the Associate Vice President of Athletics in the day-to-day administrative functions
• Act as support to the Athletic Department staff in an administrative capacity
• Facilitate all functions of the Graduate Assistants including, but not limited to tuition remission, housing assignments and coordinating their “other duties” within the Department of Athletics
• Manage the fleet of recruiting cars including distribution of keys, collection of keys, tracking mileage, oil changes and inspections as well as any other maintenance that may be needed
• Maintain calendar for Associate Vice President
• Maintain files for Athletic Department
• Serve as point of initial contact for students and visitors to the Athletic Department
• Coordinate all meal passes and necessary paperwork for all recruit visits
• Schedule and set up interviews for open positions
• Create and maintain databases
• Responsible for sending thank you gifts to donors or gifts for milestones of friends and alumni (i.e. birth of child)
• Purchase supplies for the department and monitor distribution of supplies to the office staff
• Act as liaison between department and facilities for all work order requests in Kennedy
• Handle all department meeting schedules, agendas and minutes
• Act as the liaison between university staff and the department of athletics for special events, including, but not limited to Alumni Events, Fundraising Events, SAAC Meetings, Town Halls, Hall of Fame, Senior Brunch, and Annual Banquet
• Make hotel and air travel arrangements for Associate Vice President, Assistant Athletic Directors, visiting recruits and candidates for employment

Required Qualifications:

• Bachelor’s degree
• Knowledge of Microsoft Word/Excel/Access
• Demonstrate excellent organizational, problem-solving, multi-tasking and customer service skills
• Flexible schedule – ability to work evenings and/or weekends

Salary:

This is a non-exempt position with an hourly rate of $25.00 (the estimated annual salary is $45,500).

Hours Expectation:

Full-time, 35 hours per week.

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits 

To Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu. 

Manhattanville University is committed to equality of educational opportunity, and is an equal opportunity employer. The University does not discriminate against current or prospective students and employees on the basis of race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for an accommodation or an alternative application process.

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Department: School of Education, Office of Teacher Preparation and Certification

Reports to: Managing Director

Effective Date:  March 2024

# of Direct Reports: 0

# of People Supported:   4

The Administrative Assistant for the School of Education’s Office of Teacher Preparation and Certification will provide direct support to the Managing Director, as well as, assist Center Coordinators.

Duties / Responsibilities:

• Assist with the execution of all communication and correspondence relating to the Office of Teacher Preparation and Certification, which includes the offices of Field Placement and Certification, Professional Development Schools Network, and Accelerated Teacher Education Programs.
• Plan and coordinate meetings, events, surveys and workshops. Secure rooms, notify attendees and organize needed materials. Prepare and distribute minutes as needed.
• Maintain calendars, answer/respond to phone calls, organize and maintain filing systems.
• Responsible for all aspects of distribution/information/tracking for SOE voucher initiative, NYSED Data Privacy & Education Law 2d training, FS and mentor mileage as related to the Office of Teacher Preparation and Certification.
• Assist in the creation/management of SOE rubrics within the University’s Data Management Systems for accreditation.
• Invoices/billing assistance, as needed.
• Assist with other duties and special projects as assigned by Managing Director.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills, customer service background a plus.
• Excellent organizational, prioritization and time management skills.
• Excellent ability to multi-task and meet deadlines with attention to detail.
• Strong analytical and problem-solving skills.
• Professional, reliable and dependable.
• Ability to work well with other campus departments.
• Proficient with Microsoft Office Suite, Access, Video Conference Software(s), online survey software, data management software.

Qualifications:

Education:

Bachelor’s Degree preferred

Experience:

At least two years related experience in higher education required.

Salary:  

This is a non-exempt position with an hourly rate of $22.00 (the estimated annual salary is $40,040 ).

Hours Expectation:

Full-time, 35 hours per week (3 days in-person, 2 days remote)

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits

Apply:

For consideration, send a cover letter and CV/resume to jobs@mville.edu.

Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for accommodation or an alternative application process.

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Department: Purchasing

Reports to: Vice President of Finance and Operations  

Effective Date: December 2024

# of Direct Reports: 0                                                             

# of People Supported: 1

The Director of Purchasing will plan, direct, and manage a wide variety of procurement and administrative activities related to the purchasing and contracting of materials, equipment, and services on a competitive basis for the University.

Essential Duties and Responsibilities:

• Manage the Manhattanville University American Express/Master Card Corporate Business Credit Card Program to include: processing new cards requested and ensuring proper approvals are submitted.  Issue new cards to users, update spending limits when requested, remove card holders that have resigned, send new users/removed users master list to Accounts Payable and HR.  Maintain a master list of cardholders.  Explain the University Policy to cardholders concerning submittal of expenses.  Update authorization forms when necessary.  Submit to HR the Credit Card Holder Responsibility Form signed by the user and the Credit Limit Authorization Form signed by the VP for the employee file.
• Reconcile the Amex/MC statements monthly for submittal to Accounts Payable.
• Manage the University insurance renewal applications every year in a timely matter for the July 1 renewals. This includes General Liability, Auto Liability, Umbrella Liability, Property and W/C.  Interface with the Administration to complete their questionnaire for their respective areas.  Submit final applications to University insurance broker after VP of Finance approvals.
• Correspond with insurance broker to add new vehicles requiring insurance and vehicles that are no longer on the campus to remove insurance.
• Distribute renewed Auto Insurance cards to Administrators every July 1.
• Report to the University insurance broker and VP of Finance all Campus incidents where accidents have occurred with the exception of W/C. Remain the liaison with the Broker for each case.
• Report the status of claims to the HR Director for those cases that remain open and are under litigation.
• Continuously monitor the Certificates of Liability Insurance for all vendors performing on-site services via purchase orders/and or contracts committed by the Purchasing Department or Operations. Every month prepare mailings to all vendors with expiring insurance to update their coverage to the University.
• Manage the Blackboard site for the Purchasing Department includes all Purchasing Procedures, Policies, and Contracts Manual along with Guidelines of Expenditures.
• Develop and maintain systems and policies for purchasing in Blackboard. Develop purchasing standards for various routine purchases.
• Manage the University's online office supplier contract. Notify end users when their budgets fall below allotted expenditures.  Add/delete new users to allow for online ordering authorization.  Add new budget allocations every new fiscal year. 
• Manage the University water cooler vendor, review monthly invoices for accuracy and submit for payment. Conduct annual inventory of campus-wide rented coolers. Report any cooler damages/replacements on campus to the vendor.
• Provide purchasing guidance and leadership to University staff, administrative, and faculty employees (end users).
• Perform all aspects of the Purchasing Department requirements:
• Source vendors, and meet with new prospective vendors.
• Utilize the University credit card for faculty and staff purchases with vendors not accepting purchase orders/online ordering.
• Commit purchase orders to external vendors for materials and/or services via the Manhattanville University purchasing policies and practices to external vendors referenced on purchase order requisitions via single source, sole source, bids – verbal, informal written, formal written – to afford savings to the university.
• Assure, relative to purchases for the Manhattanville University end users, that the vendors are providing their best ability, best availability, best lead time, and best pricing relative to the materials and/or services purchased from them.
• Notify end users when there are insufficient funds for their purchases so they may process a budget transfer.
• Prepare purchasing reports, e.g., savings, documentation of purchases, and any other analyses required.
• Conduct and/or oversee RFP processes and contract negotiation for services and products, ensuring the highest level of business ethics.
• Responsible for leases, contracts, agreements, addendums, and amendments committed via the Purchasing Department, via, e.g., new purchases expensed via leases.
• Monitor all leases, contracts, and agreements negotiated and/or tracked by the Purchasing Department for the Manhattanville University end users relative to amendments, expirations, renewals, upgrades, clarifications, invoicing, new leases, contracts, and agreements.
• Notify Accounts Payable if terms of payment for vendors are other than N60-N90 so vendor profiles can be updated.
• Work closely with the Accounts Payable Department, staff, and faculty to rectify invoices against any purchase orders, as well as invoices not against purchase orders.
• Assist staff and faculty with return authorizations of purchases.
• Work with outside vendors to submit credits for taxes paid and returns authorized.
• Support cultural diversity and sensitivity by being respectful of individual differences as well as the opinions of those who are affected by decisions.
• Work actively within other areas of the University to ensure a spirit of collaboration and teamwork.
• Other duties may be assigned from time to time

Qualifications:

• Plan and manage time so job responsibilities are accomplished. Must be self-directed, require minimal supervision, and possess a high level of independence in accomplishing the responsibilities of the position.
• Carry out and follow through on work projects to meet commitments and deadlines.
• Be proactive and take initiative in day-to-day activities.
• Adjust to multiple demands, shifting priorities, and unexpected events.
• Use effective problem-solving and decision-making skills to find and implement solutions.
• Proficient knowledge of how to compose formal Requests for Proposals (RFPs), at times write the scopes of work for the RFPs, bid them out, analyze the bidders’ proposals, and award the requirements to the winning bidders.
• Use effective oral, written, and electronic communication skills that promote positive relationships.
• Accept responsibility and ownership for decisions, actions, and outcomes.
• Microsoft Office experience

Education:

Bachelor’s degree required, Master’s degree preferred

Experience:

5-10 years of Purchasing and contracted services at a University, university, and/or company preferred.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Salary:

This is an exempt position with an annual salary of $80,855.

Hours Expectation:

Full-time, 35 hours per week

Housing:

Housing is not provided.

Benefits:

Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits 

Apply:

For consideration, send cover letter and CV/resume to jobs@mville.edu. 

Manhattanville University is committed to equality of educational opportunity, and is an equal opportunity employer. The University does not discriminate against current or prospective students and employees on the basis of race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for an accommodation or an alternative application process.

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Under the supervision of the Director of Field Placement and Certification, the role of the University Field Supervisor (CFS) is vital in the development of a high quality student/supervised teaching program.

Serving as liaison between Manhattanville University and placement schools, the University Field Supervisor will observe, evaluate and confer with each student/supervised teacher assigned (and cooperating teacher, if applicable) through the following responsibilities, knowledge, skills and abilities:

• A minimum of 5 years of successful classroom teaching.
• Highly skilled professional background in education; Supervision experience of classroom teaching a plus.
• Excellent interpersonal, time management, written and verbal communication skills.
• Guiding the student/supervised teacher in the process necessary to submit their Teacher Candidate Assessment Portfolios (TCAP).
• Making at least four (4) supervisory visits to each assigned student/supervised teacher. The number of site visits is a function of the educational needs of the student teacher; four (4) visits should be seen as a minimum, not as a norm.
• Communication with seminar professors who conduct weekly integrating seminars which are a vital part of the Manhattanville University Education Program. These weekly seminars provide theory, teaching strategies, background curriculum, materials, resources, self-reflection and self-analysis to the student/supervised teacher. They are designed to help student/supervised teachers approach their field experiences with better understanding of educational issues, methods and curriculum, and to provide assistance to the student/supervised teacher to resolve problems and answer questions.
• Collecting, reviewing, reflecting and discussing all assessment information with each student/supervised teacher and arriving at a final report that will be placed in the student/supervised teacher’s file located in the School of Education.

Qualifications:

• Master’s degree in education
• Certification to teach elementary, secondary or special education
• At least 3 years supervisory experience preferred
• Experience teaching diverse populations of children or youth
• Availability during the school day hours

Salary Range: $400 per student observed plus mileage

For consideration, send cover letter and CV/resume to jobs@mville.edu. 

Manhattanville University is committed to equality of educational opportunity and is an equal opportunity employer. The University does not discriminate against current or prospective students and employees on the basis of race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for an accommodation or an alternative application process. 

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Manhattanville University School of Education is seeking a part-time Professional Development School Liaison to serve at one or more of our Professional Development Schools (PDS) two days each week. Our Professional Development Schools are part of Manhattanville University’s Changing Suburbs Institute® PDS network of 10 districts and 19 schools. The PDS Liaison will serve as the link between the school(s) and the university. This person will work with Manhattanville University faculty/students/administrative staff and PDS faculty/students/administrative staff to implement and sustain PDS national standards.  

Essential Duties and Responsibilities 

• Supervises student/supervised teachers  
• Works with teachers to identify areas of professional development interest and coordinate such interests with University faculty. Develops projects and programs related to teachers’ and faculty’s professional development interests 
• Coordinates any and all projects developed between the University and school 
• Works with University and school administrators to develop and implement an assessment of the PDS  
• Works with University and school administrators and faculty to organize events (e.g., receptions and after-school programs) between the University and the school district
• Attends School of Education PDS Liaison Working Group meetings, and gives monthly report of activities
• Helps to develop the agenda and attends PDS Advisory Board meetings and annual retreat
• Collects and helps to analyze data about PDS student teachers, cooperating teachers, and other pertinent initiatives
• Completes Goals & Planning Development Reports (3x/year) and Year End Goals Narrative Report.  

Required Qualifications 

• Master’s degree in a field of education  
• Teaching experience  

Salary Range: $5,200 ($2,600 per semester).   Additional compensation: $400 to supervise each student teacher per semester; $3165 per semester if teaching Student Teaching seminar. 

Anticipated Start Date: As soon as possible 

For consideration, send cover letter and CV/resume to jobs@mville.edu. 

Manhattanville University is committed to equality of educational opportunity and is an equal opportunity employer. The University does not discriminate against current or prospective students and employees on the basis of race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact Manhattanville Human Resources at human.resources@mville.edu to ask for an accommodation or an alternative application process. 

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Manhattanville University announces a national search for a bold and collaborative leader to serve as the Senior Vice President for Finance and Operational Innovation (SVP). The first cabinet hire of Manhattanville’s new President, Frank D. Sanchez, Ph.D., this is a unique opportunity for a chief financial officer who understands the nonprofit higher education landscape and is eager to play a transformative role in preparing the university to serve tomorrow’s learners. The SVP will come to the university as a thought leader ready to employ the latest best practices and lead university innovation and change. The new SVP is expected to assume the role in July 2024.

Required

• Master’s degree in Business, Finance, Operations Management or another field related to the role
• 10+ years of financial leadership experience
• Experience and familiarity with Auditing and GAAP principle

Preferred

• Higher education leadership and strategic planning experience
• Experience preparing and managing cash flows
• Experience securing and managing capital improvements financing
• Understanding of higher education funding options and demonstrated experience realizing new funding sources including grants and entrepreneurial endeavors
• Proven success using data to inform the development of innovative approaches to financial management and operations
• Experience working with the New York State Education Department
• Experience with the Middle States Commission on Higher Education accreditation process
• Experience engaging with senior leadership to further a shared strategic vision
• Excellent people management skills, including the ability to inspire innovation and bring people together to work toward a common goal
• Strong interpersonal and written communication skills
• Desire to be an active member of the Manhattanville community and university representative to appropriate regional and national organizations/associations

Salary

This exempt position has a salary range of $280,000-$310,000.

Academic Search is assisting Manhattanville in this search. Applications must include, in three separate attachments, 1) a detailed cover letter; 2) a current resume/curriculum vitae (CV); and 3) a list of five professional references with contact information and a brief description of the working relationship with each. References will not be contacted without the explicit permission of the candidate and at a later stage of the search. All documents should be in PDF format.

Nominations and applications should be sent to ManhattanvilleSVP@academicsearch.org. To ensure full consideration by the Search Committee, applications should be received by Wednesday, April 24, 2024. Nominators and prospective candidates may arrange a confidential discussion about this opportunity with Senior Consultant Dianne Kenney (Bookings link). When submitting a nomination, please include the nominee’s full name, position, institution, and email address.

Manhattanville University adheres to all federal, state, and local civil rights law banning discrimination in higher education institutions. The University prohibits discrimination and harassment against any employee, applicant for employment, volunteer, student, or applicant for admission on the basis of age, race, creed, color, religion, national origin, alienage or citizenship status, ethnicity, sexual orientation, military status, sex, gender, disability, predisposing genetic characteristics, criminal conviction, marital status, familial status, domestic violence victim status, gender identity, transgender status, or gender dysphoria.

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